Purchasing Staff

Arkray Industry, Inc.; Santo Tomas; On-site; PHP 279,000 - 446,000; Full time

Job summary

Arkray Industry, Inc. in Santo Tomas, Batangas, is seeking a diligent procurement assistant to support the Purchasing Supervisor and help streamline purchasing activities.

You will coordinate with suppliers on specifications, quantities and delivery schedules, negotiate prices, prepare purchase orders, monitor deliveries, verify items against specs, and ensure proper documentation and confidentiality. The role also involves receiving items and processing invoices with Accounting, plus

Qualifications

• Assist the Supervisor to achieve smooth and efficient purchasing activities.
• Coordinate with suppliers on specifications, quantity and delivery schedule for end-user procurements.
• Negotiate prices for new requests and prepare canvass sheet for approval.
• Prepare Purchase Orders for approved Purchase requests.
• Monitor delivery schedules, verify delivered items, and ensure compliance to required specifications prior acceptance.
• Check and receive delivered items and notify the end-user.
• Submit invoices for delivered items to Accounting Team.
• Prepare safekeeping of documents and contracts of the suppliers and ensure confidentiality.
• Conduct supplier audits as required from time to time.
• Supervise activities and performance of subordinates.
• Perform other jobs assigned by immediate superior.

Responsibilities

• Assist the Supervisor to achieve smooth and efficient purchasing activities.
• Coordinate with suppliers on specifications, quantity and delivery schedule for end-user procurements.
• Negotiate prices for new requests and prepare canvass sheet for approval.
• Prepare Purchase Orders for approved Purchase Requests.
• Monitor delivery schedules, verify delivered items, and ensure compliance with specifications prior to acceptance.
• Check and receive delivered items and notify the end-user.
• Submit invoices for delivered items to Accounting Team.
• Prepare safekeeping of documents and contracts of the suppliers and ensures its confidentiality.
• Conduct supplier audits as may be required from time to time.
• Supervises activities and performance of subordinates.
• Performs other jobs that may be assigned by immediate superior from time to time.

Job description

• Assists the Supervisor to achieve smooth and efficient purchasing activities.




• Coordinates with various suppliers regarding the specifications, quantity and target delivery schedule for the procurements requests of different end-users.




• Negotiates the price for new request and prepares canvass sheet and submit recommendation to immediate superior for approval.




• Prepares Purchase orders for all approve Purchase request.




• Monitors the delivery schedule and verify the delivered items and ensure compliance to required specification prior acceptance.




• Checks and receives delivered items and notify the end-user.




• Submits all invoices for all delivered items to Accounting Team.




• Prepares safekeeping of documents and contracts of the suppliers and ensures its confidentiality.




• Conducts supplier audits as may be required from time to time.




• Supervises activities and performance of subordinates.




• Performs other jobs that maybe assigned by immediate superior from time to time.