Purchasing Staff

Likas Yaman Service Corporation; Cebu City; On-site; PHP 400,000 - 560,000; Full time

Job summary

A local service provider in Cebu City seeks a procurement specialist to manage the canvassing and purchasing of materials and services. The ideal candidate will coordinate with different stakeholders, prepare contracts, and ensure compliance with procurement policies. Strong communication and organizational skills are essential. This role offers an opportunity to enhance operational efficiency in procurement processes.

Responsibilities

• Responsible for canvassing and purchasing materials and services.
• Coordinate with end users to gather required information.
• Prepare purchase and contract orders for suppliers and contractors.
• Conduct supplier/contractor investigation if necessary.
• Monitor delivery of goods and services and payment status.
• Resolve invoice and delivery issues with suppliers and end users.
• Communicate, expedite and monitor delivery of ordered goods and services for local and foreign transactions and/or orders including payment status.
• Communicate with end user and warehouse for the incoming delivery.
• Communicate with warehouse, suppliers and end users to resolve invoice, damage/returned goods and shipping dates issues.
• Communicate with SMC SL authorized Broker of foreign orders for documentation process, review and approval.
• Support process improvement to develop procurement policy to improve operational efficiency.
• Ensure compliance with corporate policies and procedures.
• Ensure proper filing of all procurement documents.
• Ensure the proper documents required for payment of the supplier/contractor to Finance Dept.
• Perform data gathering, root cause analysis and prepare reports as necessary.
• Perform other duties as assigned from time to time.

Job description

Responsibilities

• Responsible for the canvassing and purchase of materials and services that SMC SL and its affiliates requires at the most favorable terms considering schedule, quality, availability and price.
• Conduct purchase requisition transactional activities on SAP, Tiny term and other business application.
• Coordinate with end user and relevant business units to gather required information, e.g. material and technical specification, scope of works, and others.
• Prepare required Purchase and contract orders and contract agreements to the supplier and contractors.
• Develops additional supplier/contractor and to conduct preliminary review of the documents for the vendor accreditation and ensure the completeness of the pre-qualification requirement.
• Conduct plant/site investigation to the potential supplier/contractor if necessary.
• Communicate, expedite and monitor delivery of ordered goods and services for local and foreign transactions and/or orders including payment status.
• Communicate with end user and warehouse for the incoming delivery.
• Communicate with warehouse, suppliers and end users to resolve invoice, damage/returned goods and shipping dates issues.
• Communicate with SMC SL authorized Broker of foreign orders for documentation process, review and approval.
• Support process improvement to develop procurement policy to improve operational efficiency.
• Ensure compliance with corporate policies and procedures.
• Ensure proper filing of all procurement documents.
• Ensure the proper documents required for payment of the supplier/contractor to Finance Dept.
• Perform data gathering, root cause analysis and prepare reports as necessary.
• Perform other duties as assigned from time to time.