Purchasing Assistant - 1690529

People Work Smart Services Philippines Inc; Central Luzon; On-site; PHP 223,000 - 357,000; Full time

Benefits offered by this job

HMO benefits

Job summary

People Work Smart Services Philippines Inc. is seeking a Purchasing Assistant to support our Purchasing team with order expediting, PO placement and supplier communication.

You will review expediting items, confirm supplier receipt, and ensure records stay accurate and up-to-date. The role requires experience with purchasing processes, strong English communication, and the ability to work UK/AU/NZ business hours onsite at Angeles City/Clark, Pampanga.

Qualifications

• Prior experience in purchasing or procurement support.
• Experience processing purchase orders and following up with suppliers.
• Confident making outbound calls to suppliers to obtain updates.
• Strong spoken and written English communication skills.

Responsibilities

• Review purchase orders placed on the previous day and confirm receipt.
• Process current-day approved purchase orders for placement.
• Chase suppliers for updates and document responses.
• Maintain accurate purchasing records in the system.

Skills

Purchasing experience

Outbound calls

English communication

Data entry

Tools

ERP system (Sage)

Microsoft Excel

Email/phone tools

Job description

Be Part of Our Next Chapter of Growth and Success!

We're entering our next stage of growth, strengthening our purchasing operations, and building a workplace culture that values accuracy, follow-through and proactive communication.

We're hiring an organized and proactive Purchasing Assistant to support our Purchasing team by keeping existing purchase orders moving and ensuring suppliers provide timely updates on outstanding orders.

You'll play a key role in order expediting, purchase order placement and supplier communication, reviewing recently placed orders, confirming supplier receipt, following up on back orders or delays, and keeping purchasing records accurate and up to date.

Once daily expediting is complete, you'll move on to placing approved current-day orders. This is a hands-on purchasing support role suited to someone who is organized, proactive, comfortable making supplier calls, and able to manage an order queue with minimal supervision.

What You'll Be Doing

As a Purchasing Assistant, you'll support the business across order expediting, purchase order placement and supplier communication.

Order Expediting

• Review purchase orders placed on the previous day
• Confirm suppliers have received and acknowledged orders
• Check for outstanding, unfulfilled or back-ordered items
• Contact suppliers directly to investigate delays or order issues
• Follow up on expected fulfilment and delivery dates
• Accurately record supplier updates and order statuses in the system

Purchase Order Placement

• Review current-day purchasing requirements once expediting is complete
• Process purchase orders that have been approved and marked ready for placement
• Place approved orders with suppliers
• Identify orders that are on hold due to pricing, lead-time or other purchasing issues
• Follow the Purchasing team's workflow and avoid progressing orders that have not been cleared for processing

Supplier Communication

• Professionally chase suppliers for updates
• Ask clear follow-up questions
• Obtain accurate information about order status, delays and fulfilment
• Communicate clearly by phone and email
• Accurately document supplier responses and update purchasing records

What We're Looking For

• Previous experience in purchasing, procurement support, purchasing administration, order expediting or a similar role
• Experience processing purchase orders and following up with suppliers
• Confident making outbound calls to suppliers to obtain updates and resolve order issues
• Strong spoken and written English with professional telephone communication skills
• Proactive and comfortable chasing outstanding orders rather than waiting for updates
• Strong attention to detail and accurate data entry
• Ability to identify outstanding, backordered or unfulfilled orders and take appropriate action
• Good organization, follow-through and the ability to manage an order queue independently
• Experience using an ERP, purchasing or order management system; Sage experience is a plus but not required
• Comfortable working with spreadsheets, email and other administrative tools
• Able to transition from order expediting to daily purchase order placement without constant direction
• Willingness to work in UK/AU/NZ business hours
• Must be willing to work onsite in Angeles City/Clark, Pampanga

Why You'll Love Working With Us

• Competitive salary and benefits
• A company that's growing with stability, vision and momentum
• Fun, supportive and collaborative culture
• Great clients you'll actually enjoy working with
• Clear focus on work-life balance
• Real career growth opportunities as the business expands
• Get covered from Day 1 with HMO benefits for you and up to 2 dependents