Procurement Buying Assistant

OFFSHORE BUSINESS PROCESSING INC.; Metro Manila; On-site; PHP 335,000 - 391,000; Full time

Benefits offered by this job

HMO on Day 1

Perks and rewards

Travel opportunities

Recognition

Work-life balance

Learning opportunities

Job summary

OFFSHORE BUSINESS PROCESSING INC. is hiring a Procurement Buying Assistant in Metro Manila. You will provide administrative support for import and procurement, maintain trackers, coordinate import/export, and manage product data in the PIM system.

You will raise purchase orders, liaise with suppliers, learn Talasey products and supply chain processes, and ensure confidentiality and accuracy across documentation. This is a full-time on-site position in Ortigas/Pasig or Cubao/QC.

Qualifications

• Strong administrative and organisational skills with excellent attention to detail.
• Proficient in Microsoft Excel; XLOOKUPs and Pivot Tables desirable.
• Experience using SAGE 200.
• Able to learn new systems quickly in a fast-paced environment.
• Confident communicator via email and phone.
• Good time management and prioritisation.
• Proactive and takes ownership of tasks.
• Able to handle confidential information discretely.
• 1–2 years experience in procurement, supply chain, logistics or administration.
• Experience with product data, PIM or MRP systems.
• Willing to work in a fast-paced environment.
• Able to work independently with limited supervision.
• Full-time position available.
• Onsite reporting in Ortigas, Pasig City / Cubao, Quezon City.
• Can start ASAP.
• Willing to work in any shift.

Responsibilities

• Provide administrative support for import and procurement activities, ensuring paperwork is filed, organised and easily accessible.
• Maintain and update internal freight trackers, shipment status reports and import documentation.
• Support the coordination of import/export processes with internal teams, freight partners and suppliers.
• Assist with setup and maintenance of product data in the PIM system.
• Raise and manage purchase orders per requirements and procedures.
• Support procurement team with supplier communications via phone and email.
• Build understanding of Talasey products, suppliers and supply chain processes.
• Ensure accuracy across documentation, data entry and reporting.
• Carry out general administration and ad-hoc support duties for Procurement.
• Maintain confidentiality of sensitive commercial, supplier, pricing and product information.

Skills

Admin skills

Excel (XLOOKUP, Pivot)

Communication

Time management

Discretion

Independent work

Procurement experience 1-2y

PIM/MRP systems

Tools

SAGE 200

Job description

Procurement Buying Assistant

Ready to put your eye for detail to work? Step into the role of Buying Assistant at OBP and play a key role in keeping our supply chain running smoothly!

Job Summary

• HMO on Day 1
• Receive promising perks and rewards
• Experience travel opportunities
• Get recognized for what you do
• Achieve work-life balance
• Improve exponentially with enhanced learning

Responsibilities

Salary: 30,000-35,000

• Provide administrative support for import and procurement activities, ensuring paperwork is filed, organised and easily accessible
• Maintain and update internal freight trackers, shipment status reports and import documentation
• Support the coordination of import/export processes, liaising with internal teams, freight partners and suppliers where required
• Assist with the set-up, maintenance and ongoing accuracy of product data within the internal Product Information Management (PIM) system
• Raise and manage purchase orders in line with agreed requirements and procedures
• Support the procurement team with supplier communications via phone and email
• Build a strong understanding of Talasey products, suppliers and supply chain processes
• Ensure high levels of accuracy across all documentation, data entry and reporting
• Carry out general administration and ad-hoc support duties as required by the Procurement team
• Maintain confidentiality of sensitive commercial, supplier, pricing and product information at all times.

Requirements

• Strong administrative and organisational skills with excellent attention to detail
• Confident using Microsoft Excel; experience with XLOOKUPs and Pivot Tables is desirable
• Experience of using SAGE 200
• Able to learn new systems and processes quickly in a fast-paced environment
• Confident communicator, comfortable speaking to internal and external stakeholders via email and phone
• Good time management skills with the ability to prioritise tasks effectively
• Proactive, enthusiastic and willing to take ownership of tasks
• Able to handle confidential and commercially sensitive information with discretion and professionalism
• 1 – 2 years experience in procurement, supply chain, logistics or administration
• Experience working with product data, PIM systems or MRP systems.
• Must be willing to work in a fast-paced environment
• Able to work well independently with limited supervision
• Full-time positions available
• Amenable to report onsite in either Ortigas, Pasig City / Cubao, Quezon City
• Can start ASAP
• Amenable to work in any shift