Purchasing Assistant

Acxelsus Pte Ltd.

Pasig

On-site

PHP 260,000 - 380,000

Full time

7 days ago

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Benefits offered by this job

Market-competitive salary

Health & group life Insurance

Fixed weekends off; Dayshift schedule

Paid time off and birthday leave

Learning & development

Employee recognition

Work-life balance

Diverse and positive work environment

Job summary

Acxelsus in Pasig, Philippines, is seeking a Purchasing Assistant to support the Domestic Purchasing team by monitoring purchase orders, maintaining supplier relations, and ensuring on-time, cost-efficient procurement.

You will link suppliers, internal teams, and the warehouse, keep PO statuses accurate, resolve delivery issues quickly, and help manage PODs, invoices, and discrepancies.

Qualifications

Bachelor's degree in Business Administration, Supply Chain Management, or related field.
2–3 years in client support focusing on purchasing or procurement.
Proficient with Excel and ERP systems; able to track PO and pricing changes.
Strong communication and organization; detail-oriented.

Responsibilities

Inbox Management: Manage the Domestic Purchasing inbox, ensuring timely responses and routing to the right people.
Internal Coordination: Collaborate with departments on PO ETAs, pricing changes, and procurement concerns.
Supplier Follow-Up: Confirm PO ETAs with suppliers and ensure on-time deliveries.
PO Tracking: Update the Domestic PO Tracker to keep statuses and timelines visible.
Delivery Documentation: Collect POD, tracking info, and invoices for warehouse receipts.
Discrepancy Resolution: Address damaged/short/incorrect goods and arrange credits or replacements.
PO Collections: Arrange PO collections with internal teams when needed.
Ticket Management: Manage tickets about domestic PO ETAs and resolve issues promptly.
System Updates: Update pricing/quantities in the system; set up down payments in SAP.
Supplier Calls: Call suppliers to resolve urgent issues.
Operational Support: Perform other tasks to support procurement and operations.

Skills

Procurement coordination

Vendor communication

English proficiency

Detail-oriented

Education

Bachelor's degree in Business Administration or Supply Chain Management

Tools

Excel

SAP or ERP system

Job description

We at Acxelsus are on a mission to showcase exceptional Filipino talent globally. Beyond educational credentials and professional experience, we highly prioritize passion, dedication, loyalty, and a proactive attitude towards personal growth.

Our foundation is built upon a set of core values - R.I.G.H.T. - representing Reliability, Integrity, Goal-Oriented mindset, Happiness, and Teamwork. These values define our identity and guide our approach to achieving success.

If you are passionate about advancing your career, forging genuine connections, and becoming part of a team committed to your success, join us!

Job Overview

As a Purchasing Assistant, you will support the Domestic Purchasing team by monitoring and tracking purchase orders, keeping good relationships with suppliers, and making sure supplies and equipment are bought on time and at a good cost. You will be the link between suppliers, internal departments, and the warehouse, keeping PO statuses accurate and fixing delivery issues quickly.

Key Responsibilities

Inbox Management: Manage the Domestic Purchasing inbox, making sure all purchase-related inquiries get a timely response and go to the right people.
Internal Coordination: Work with internal departments on Purchase Order ETAs, pricing changes, and other procurement concerns.
Supplier Follow-Up: Confirm PO ETAs with suppliers and follow up consistently to make sure deliveries arrive on time.
PO Tracking: Maintain and update the Domestic PO Tracker so PO statuses and delivery timelines are always accurate and visible.
Delivery Documentation: Collect and consolidate Proof of Delivery (POD), tracking information, and invoices to support warehouse receipt processing.
Discrepancy Resolution: Work with suppliers on damaged, short, or incorrect goods and handle requests for credit notes or replacements.
PO Collections: Request and arrange Purchase Order collections with internal teams as needed.
Ticket Management: Manage purchasing tickets about domestic PO ETAs and make sure issues are resolved on time.
System Updates: Process pricing and quantity updates in the system for approved variances, and set up down payment requirements in SAP for applicable purchase orders.
Supplier Calls: Make outbound calls to suppliers when an issue needs to be resolved right away.
Operational Support: Perform other tasks assigned by the team to support procurement and operational needs.

Qualifications

Experience: At least 2-3 years of experience in client support focusing onpurchasing or procurement.
Functional Skill: Knowledge of inventory and supply chain management. Skilled in following up with suppliers, negotiating, and handling delivery paperwork.
Tech Skills: Proficient in MS Office, especially Excel for PO tracking. Experience with SAP or a similar ERP system is an advantage, and so is familiarity with shared inboxes and ticketing tools.
Soft Skills: Strong critical thinking, organized and systematic, detail-oriented, proactive, and customer-focused.
Language: Excellent verbal and written English communication skills.
Education: Bachelor's degree in Business Administration, Supply Chain Management, or a related field.

What We Offer

Here at Acxelsus, our people come first. We offer total compensation to ensure our team experiences overall wellness and has the financial resources and support they need.