Purchasing Officer

MicroSourcing; Manila; Hybrid; PHP 390,600 - 502,200; Full time

Benefits offered by this job

Healthcare coverage day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Hybrid work arrangement

Job summary

MicroSourcing in Manila is seeking a Purchasing Officer to oversee procurement and production chain processes, design and implement new procedures, and maintain contingency plans. The role involves vendor management, PO creation, cost analysis, and cross-functional collaboration from Eastwood, QC, with a hybrid work setup.

Candidates should have 2–4 years in purchasing or procurement, solid English communication, and experience with Excel and Xero.

Qualifications

• 2–4 years experience in purchasing, procurement or office administration.
• Good knowledge of vendor sourcing practices.
• Excellent teamwork and collaboration skills.
• Excellent communication skills, both written and verbal.
• Excellent English skills required; Mandarin language skills an advantage.
• Advanced computer skills – Excel, Word, PowerPoint.
• Previous experience using Xero accounting software preferred.

Responsibilities

• Working with key vendors to ensure an effective and reliable supply chain is maintained.
• Forecasting using a proprietary in-house Excel based system.
• Raising and confirming purchase orders using Excel and Xero.
• Entering purchase order details into internal databases and analysis tools.
• Negotiating pricing and contract terms.
• Reviewing quality of purchased products.
• Working with key vendors on planning of production and supply.
• Maintaining records of purchased products, delivery information and invoices.
• Reconciling supplier invoices with delivered products and purchase orders.
• Conducting cost analysis of purchased products.
• Providing information on purchasing and supply to other business functions such as sales and operations.
• Working with shipping companies to source best services and delivery options for shipments.
• Booking shipping and deliveries.
• Working with customs brokers on incoming shipments in various countries globally.
• Maintaining internal databases on shipping and customs details.
• Researching and sourcing alternative vendors where required.

Skills

Communication

English fluency

Teamwork

Tools

Excel

Word

PowerPoint

Xero

Job description

Purchasing Officer

Job Summary

The Purchasing Officer must ensure that all aspects of our production and procurement chain are working together to fill orders and deliver them on a timely basis. They will review all processes and systems and design and implement new plans and procedures as needed. They are also responsible for creating and maintaining contingency plans.

Key Responsibilities

• Working with key vendors to ensure an effective and reliable supply chain is maintained.
• Forecasting using a proprietary in-house Excel based system.
• Raising and confirming purchase orders using Excel and Xero financial software.
• Entering purchase order details into internal databases and analysis tools.
• Negotiating pricing and contract terms.
• Reviewing quality of purchased products.
• Working with key vendors on planning of production and supply.
• Maintaining records of purchased products, delivery information and invoices.
• Reconciling supplier invoices with delivered products and purchase orders.
• Conducting cost analysis of purchased products.
• Providing information on purchasing and supply to other business functions such as sales and operations.
• Working with shipping companies to source best services and delivery options for shipments.
• Booking shipping and deliveries.
• Working with customs brokers on incoming shipments in various countries globally.
• Maintaining internal databases on shipping and customs details.
• Researching and sourcing alternative vendors where required.

Qualifications

• Minimum of 2-4 years experience in a purchasing, procurement or office administration position.
• Good knowledge of vendor sourcing practices.
• Excellent teamwork and collaboration skills.
• Excellent communication skills, both written and verbal.
• Excellent English skills required; Mandarin language skills an advantage.
• Advanced computer skills – Excel, Word, PowerPoint.
• Previous experience using Xero accounting software preferred.

Benefits

• Competitive Rewards: above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: participation in company-sponsored events and activities.
• Work‑Life Harmony: flexible work arrangements.
• Career Growth: opportunities for continuous learning and career advancement.
• Inclusive Teamwork: celebrates diversity and fosters an inclusive culture.

Location & Work Setup

Eastwood, Quezon City. Hybrid work arrangement. Full‑time, day shift.

Monthly salary: 35,000‑45,000 PHP.