Purchasing Administrator

MicroSourcing; Manila; On-site; PHP 446,400 - 624,960; Full time

Benefits offered by this job

Healthcare coverage on day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Competitive rewards

Job summary

MicroSourcing is seeking a detail-oriented Purchasing Administrator to support procurement operations across multiple sites. You will process purchase orders, coordinate with suppliers, manage documentation, and track inventory to ensure timely availability of materials and services.

Working from home, you will collaborate with internal stakeholders in operations and finance, maintain compliant records, and help optimize the PO lifecycle while upholding procurement policies and budget guidelines.

Qualifications

• Bachelor's degree in business, supply chain, logistics, or related field.
• 1–3 years of experience in purchasing, procurement administration, or supply chain support.
• Experience supporting multi-site operations is an advantage.
• Strong organizational and documentation management skills.
• Experience with ERP platforms, procurement systems, or purchasing tools.
• Proficiency in Microsoft Excel and office productivity tools.
• Attention to detail and accuracy in processing transactions.
• Ability to coordinate with multiple stakeholders across operations and finance teams.
• Effective written and verbal communication skills.

Responsibilities

• Assist in preparing and processing purchase orders in accordance with procurement procedures.
• Coordinate with internal stakeholders to validate purchasing requests and requirements.
• Communicate with suppliers regarding quotations, order confirmations, and delivery timelines.
• Track order status and follow up on pending deliveries to ensure timely fulfillment; maintain accurate procurement records.
• Support inventory monitoring and replenishment coordination for operational supplies.
• Assist in resolving discrepancies related to deliveries, invoices, or purchase orders.
• Ensure documentation compliance for audits and internal controls.
• Support vendor onboarding documentation and supplier database maintenance.
• Provide administrative support to procurement reporting and cost tracking activities.

Skills

Organizational skills

Documentation management

Excel proficiency

Communication skills

Education

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or related field

Tools

ERP platforms

Procurement systems

Purchasing tools

Office productivity tools

Job description

Position

Purchasing Administrator

Work Setup

Work from home

Benefits

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Role Overview

The Purchasing Administrator provides administrative and coordination support to procurement operations by assisting with purchase order processing, supplier coordination, documentation management, and inventory tracking. The role supports timely procurement of operational materials and services required across multiple service sites, ensuring compliance with internal purchasing procedures and service delivery requirements.

This position plays an important role in supporting facilities service operations by helping maintain availability of cleaning supplies, site consumables, uniforms, and equipment used by frontline teams across geographically distributed locations.

Key Responsibilities

• Assist in preparing and processing purchase orders in accordance with procurement procedures
• Coordinate with internal stakeholders to validate purchasing requests and requirements
• Communicate with suppliers regarding quotations, order confirmations, and delivery timelines
• Track order status and follow up on pending deliveries to ensure timely fulfillmentMaintain accurate procurement records, supplier documentation, and purchasing logs
• Support inventory monitoring and replenishment coordination for operational supplies
• Assist in resolving discrepancies related to deliveries, invoices, or purchase orders
• Ensure documentation compliance for audits and internal controls
• Support vendor onboarding documentation and supplier database maintenance

Job Description

• Provide administrative support to procurement reporting and cost tracking activities
• Resolve purchasing-related issues including delivery discrepancies and invoice mismatches
• Ensure adherence to company procurement policies and budget guidelines

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field
• At least 1–3 years of experience in purchasing, procurement administration, or supply chain support roles
• Experience supporting multi-site or operations-driven environments is an advantage
• Strong organizational and documentation management skills
• Experience working with procurement systems, ERP platforms, or purchasing tools
• Proficiency in Microsoft Excel and office productivity tools
• Attention to detail and accuracy in processing transactions
• Ability to coordinate with multiple stakeholders across operations and finance teams
• Effective written and verbal communication skills

Preferred Qualifications

• Exposure to facilities services, property services, or maintenance operations environments
• Experience supporting supplier coordination and inventory tracking activities
• Familiarity with purchase order lifecycle processes and procurement compliance standards
• Experience working with geographically distributed operational teams