Purchasing Staff

Hexagon Group of Companies; Quezon City; On-site; PHP 279,000 - 390,600; Full time

Job summary

A procurement firm in Quezon City is seeking an experienced professional responsible for the procurement of goods and services. The ideal candidate will manage purchase requests, evaluate vendors, and ensure timely deliveries while maintaining compliance with quality management standards. A degree in business or management, along with 2–3 years of relevant experience, excellent communication skills, and the ability to work under pressure are essential. Willingness to travel and a valid driver's license are preferred.

Qualifications

• At least 2–3 years of experience in canvassing and procuring various products and services.
• Willingness to travel or go on field work is necessary.
• Preferably can drive.

Responsibilities

• Receives purchase requests and coordinates to ensure accurate purchases.
• Analyzes price proposals and assists in vendor evaluations.
• Maintains and reviews procurement records and ensures compliance with standards.

Skills

High level of communication skills

Ability to work under pressure

Knowledgeable in MS Office Suite

Knowledgeable in Google applications

Education

Graduate of any business, management or administrative course

Job description

Overview

Main Purpose of the Job: Responsible for procurement of goods and services based on established standard operating procedure. Responsible for timely and accurately placing orders of goods and services to meet internal and external customer requirements.

Responsibilities

• Receives purchase requests from different departments; coordinates with requisitioner in terms of all relevant aspects of requests to ensure accurate purchase.
• Canvasses various products and services (i.e., office supply, maintenance services, vehicle and equipment) from different suppliers and vendors and summarizes information.
• Analyzes price proposals, financial reports, and other information to determine reasonable price; assists management in evaluating vendors and proposals.
• Evaluates and monitors vendor contracts to ensure that vendors and supplies comply with terms and conditions, and determines if changes are needed.
• Assists in negotiating for the best purchase package in terms of quality, price, terms, warranty, deliveries, and service.
• Coordinates with requisitioners in terms of all relevant aspects of requests to ensure accurate purchase.
• Coordinates with suppliers to ensure timely delivery; meets with vendors to discuss defective or unacceptable goods or services; sources new suppliers as needed.
• Books flight for personnel and managers as instructed.
• Ensures Purchasing Section's compliance with Quality Management System standards and requirements.
• Conducts on-site visits as needed; picks up items as needed.
• Sources bidders for company assets for sale/disposal.
• Maintains and reviews records of items bought, costs, deliveries, product performance, and inventories; ensures all transaction records are processed, liquidated, and filed in time.
• Maintains updated records of accredited suppliers, purchase orders, canvas sheets, and all other purchasing-related documents; conducts supplier performance evaluations and makes recommendations.
• Coordinates with stock custodian to obtain/replace office supplies (e.g., writing pads, pens, copier/scanner cartridges), tools, etc., as needed.
• Updates and safekeeps Quality Records master list, externally generated documents, and QMS-related documents and records at department level.
• Ensures documents of external origin are coordinated with DDC for registration and control purposes.
• Prepares a summary report of all requisitions made per month.

Minimum Qualifications

• Graduate of any business, management or administrative course.
• At least 2–3 years of experience in canvassing and procuring various products and services for company operations.
• High level of communication skills (oral and written), particularly in terms of negotiating.
• Ability to work under pressure.
• Knowledgeable in MS Office Suite and Google applications.
• Must be willing to travel/go on field work.
• Preferably can drive.