Purchasing Assistant

The Aivee Group; Taguig; On-site; PHP 279,000 - 390,600; Full time

Job summary

A reputable procurement firm in Metro Manila is looking for a Purchasing Admin Assistant to support their procurement operations. The role involves sourcing food and beverage supplies, processing purchase requests, and coordinating with suppliers to ensure timely deliveries. Candidates should have a Bachelor's degree in Business Administration or a related field and at least 1 year of relevant experience. Proficiency in Microsoft Office and Google Workspace is essential for success in this position.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• Minimum of 1 year of experience in purchasing and administrative support.
• Proficient in Microsoft Office (Excel, Word) and Google Workspace (Sheets, Docs).

Responsibilities

• Assist in sourcing and purchasing food and beverages.
• Prepare and process Purchase Requests (PR) and Purchase Orders (PO).
• Coordinate with suppliers on pricing and delivery schedules.

Skills

Organizational skills

Communication skills

Negotiation skills

Microsoft Office proficiency

Google Workspace proficiency

Education

Bachelor's degree in Business Administration or related field

Job description

Purchasing Admin Assistant supports seamless procurement and administrative operations by ensuring the timely and cost-effective sourcing of quality food and beverage supplies, maintaining accurate and organized documentation, and fostering strong coordination with suppliers and internal stakeholders.

Responsibilities

• Assist in sourcing and purchasing food, beverages, and operational supplies
• Prepare and process Purchase Requests (PR) and Purchase Orders (PO)
• Canvass and compare supplier quotations to ensure cost efficiency
• Coordinate with suppliers on pricing, availability, and delivery schedules
• Monitor order status to ensure timely delivery
• Maintain and update supplier database and accreditation documents
• Track consumption trends to prevent shortages or overstocking
• Ensure compliance with company procurement policies and procedures
• Maintain accurate and organized filing of procurement documents (PRs, POs, invoices, delivery receipts)
• Encode and update procurement data and monitoring files
• Coordinate with the Finance team for billing and payment processing
• Provide general administrative and purchasing support as needed
• Perform other duties that may be assigned individually or as part of a team or committee

Qualifications

• Bachelors degree in Business Administration, Supply Chain Management, or any related field
• Minimum of 1 year of experience in purchasing (preferably F&B) and administrative support
• Knowledge of basic procurement processes, supplier coordination, and inventory monitoring
• Proficient in Microsoft Office (Excel, Word) and Google Workspace (Sheets, Docs)
• Strong organizational and documentation skills with high attention to detail
• Good communication and interpersonal skills for supplier and internal coordination
• Basic negotiation skills with the ability to compare costs and evaluate supplier quotations
• Ability to manage multiple tasks, prioritize workload, and meet deadlines
• High level of integrity and ability to handle confidential information