Procurement & Inventory Controller

Playmate Leisure Solutions Corp.; Taguig; On-site; PHP 558,000 - 781,200; Full time

Job summary

Playmate Leisure Solutions Corp. is looking for an Administrative Specialist (Procurement) in Taguig, Metro Manila. You will be responsible for coordinating procurement activities and ensuring cost-effective acquisition of goods and services. Key duties include vendor management, documentation, and budget monitoring. Candidates must possess a Bachelor’s degree and at least 12 years of relevant experience, along with strong negotiation and organizational skills. Proficiency in Microsoft Office is required, and knowledge of ERP systems is an advantage.

Qualifications

• 12+ years of experience in procurement, purchasing, or administrative support.
• Strong negotiation and organizational skills.
• Excellent communication and coordination skills.

Responsibilities

• Manage procurement activities to ensure timely acquisition of goods.
• Negotiate with suppliers for quality materials and services.
• Maintain records of procurement transactions for auditing.

Skills

Negotiation skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Detail-oriented

Education

Bachelor’s degree in business administration or related field

Tools

ERP systems

Job description

Administrative Specialist (Procurement)

The Administrative Specialist (Procurement) is responsible for managing and coordinating procurement activities to ensure the timely and cost‑effective acquisition of goods and services for the company. The role involves canvassing, vendor coordination, purchase order processing, and ensuring compliance with company procurement policies. The position also supports documentation, record management, and assists in monitoring supplier performance and inventory levels to maintain efficient operational support.

Key Responsibilities

Procurement and Sourcing

• Source, canvass, and negotiate with suppliers to obtain quality materials and services at competitive prices.
• Prepare and process Purchase Requests (PR) and Purchase Orders (PO) in compliance with company policies.
• Ensure timely delivery of goods and services as per project or departmental requirements.

Vendor Management

• Maintain a database of accredited suppliers and evaluate vendor performance based on quality, cost, and reliability.
• Coordinate with suppliers on order confirmation, delivery schedules, and payment follow‑ups.
• Assist in identifying and onboarding new suppliers as needed.

Documentation and Record Keeping

• Maintain organized records of quotations, purchase requests, purchase orders, and delivery receipts.
• Ensure proper documentation and filing of all procurement‑related transactions for audit and tracking purposes.
• Monitor contract terms and ensure compliance with company standards.

Budget and Cost Control

• Assist in monitoring departmental budgets and ensure that purchases stay within approved allocations.
• Support cost analysis and provide comparative reports to ensure value‑for‑money procurement decisions.

Coordination and Communication

• Liaise with internal departments to clarify requirements, specifications, and approval processes.
• Ensure proper communication flow between requestors, suppliers, and the Admin Head.
• Escalate procurement concerns, delays, or discrepancies to the immediate head promptly.

Inventory and Logistics Support

• Coordinate with inventory personnel to track deliveries and confirm receipt of ordered items.
• Support proper tagging, recording, and storage of purchased materials or equipment.

Compliance and Policy Adherence

• Follow procurement and administrative policies, ensuring transparency, fairness, and accountability.
• Uphold confidentiality and integrity in all procurement transactions.

Requirements

• Bachelor’s degree in business administration, management, or any related field.
• At least 12 years of experience in procurement, purchasing, or administrative support.
• Strong negotiation and organizational skills.
• Proficient in Microsoft Office (Excel, Word, Outlook); knowledge of ERP systems is an advantage.
• Excellent communication and coordination skills.
• Detail‑oriented, trustworthy, and able to work independently under minimal supervision.