Purchasing Administrator

MicroSourcing International; Manila; On-site; PHP 513,360 - 669,600; Full time

Benefits offered by this job

Healthcare coverage on day one

Dependent coverage

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Job summary

MicroSourcing is seeking a Purchasing Administrator to provide administrative and coordination support to procurement operations. This role handles PO processing, supplier coordination, documentation, and inventory tracking across multiple sites, ensuring timely procurement of materials and adherence to internal procedures.

The position supports facilities service operations by maintaining cleaning supplies, site consumables, uniforms, and equipment for distributed locations, with remote work

Qualifications

• Bachelor's degree in business, supply chain, or related field.
• 1–3 years in purchasing, procurement administration, or supply chain support.
• Experience with multi-site operations is a plus.

Responsibilities

• Assist in preparing and processing purchase orders per procedures.
• Coordinate with stakeholders to validate requests and requirements.
• Communicate with suppliers on quotations, orders, and delivery timelines.
• Track order status and ensure timely fulfillment.
• Maintain procurement records and supplier documentation.
• Support inventory monitoring and replenishment for operational supplies.
• Ensure compliance with procurement policies and budgets.

Skills

Microsoft Excel

Attention to detail

Communication skills

Education

Bachelor's degree in Business Administration (or related field)

Supply Chain Management

Tools

ERP platforms

Procurement tools

Purchasing systems

Job description

Purchasing Administrator

Position: Purchasing Administrator

Work setup: Work from home (remote).

Location & Compensation

1. Metro Manila, Philippines
2. Full-Time
3. Remote
4. 46,000-60,000 PHP per month

Why Join MicroSourcing

• Competitive Rewards: Above‑market compensation, healthcare coverage on day one, coverage for one or more dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses.
• Collaborative Spirit: Contribute to a positive and engaging work environment through company-sponsored events.
• Work‑Life Harmony: Flexible work arrangements.
• Career Growth: Opportunities for continuous learning and advancement.
• Inclusive Teamwork: A culture that celebrates diversity.

Your Role

The Purchasing Administrator provides administrative and coordination support to procurement operations, assisting with purchase order processing, supplier coordination, documentation management, and inventory tracking. The role supports timely procurement of operational materials and services required across multiple sites, ensuring compliance with internal purchasing procedures and service delivery requirements.

This position supports facilities service operations by maintaining availability of cleaning supplies, site consumables, uniforms, and equipment used by frontline teams at geographically distributed locations.

Key Responsibilities

• Assist in preparing and processing purchase orders in accordance with procurement procedures.
• Coordinate with internal stakeholders to validate purchasing requests and requirements.
• Communicate with suppliers regarding quotations, order confirmations, and delivery timelines.
• Track order status and follow up on pending deliveries to ensure timely fulfillment.
• Maintain accurate procurement records, supplier documentation, and purchasing logs.
• Support inventory monitoring and replenishment coordination for operational supplies.
• Assist in resolving discrepancies related to deliveries, invoices, or purchase orders.
• Ensure documentation compliance for audits and internal controls.
• Support vendor onboarding documentation and supplier database maintenance.
• Provide administrative support to procurement reporting and cost‑tracking activities.
• Resolve purchasing‑related issues including delivery discrepancies and invoice mismatches.
• Ensure adherence to company procurement policies and budget guidelines.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• At least 1–3 years of experience in purchasing, procurement administration, or supply chain support roles.
• Experience supporting multi‑site or operations‑driven environments (advantage).
• Strong organizational and documentation management skills.
• Experience working with procurement systems, ERP platforms, or purchasing tools.
• Proficiency in Microsoft Excel and office productivity tools.
• Attention to detail and accuracy in processing transactions.
• Ability to coordinate with multiple stakeholders across operations and finance teams.
• Effective written and verbal communication skills.

Preferred Qualifications

• Exposure to facilities services, property services, or maintenance operations environments.
• Experience supporting supplier coordination and inventory tracking activities.
• Familiarity with purchase order lifecycle processes and procurement compliance standards.
• Experience working with geographically distributed operational teams.

Commitment to Diversity

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds.

Our commitment to equality is more than a slogan—it is a core value that guides our work. We celebrate your authentic self, valuing every individual's contribution to our collective success and growth.

For more information, visit https://www.microsourcing.com/