Property Management Admin Assistant | Work from Office | Morning Shift

Cloudstaff Philippines Inc.; Cebu City; On-site; PHP 240,000 - 360,000; Full time

Benefits offered by this job

Health insurance

Leave credits

Flexible leave credits

Career advancement

Company-provided PC

Job summary

Cloudstaff Philippines Inc. is seeking a Property Management Admin Assistant to support lease documentation, CMA reports, arrears follow-up and tenant coordination from our office in Cebu, Ortigas or Angeles.

The role focuses on Australian real estate administration, lease processing, and coordinating property-related activities while providing essential admin support to property managers. Great for career growth in a collaborative office environment.

Qualifications

• 1–2 years experience in Australian real estate/property admin
• Proven experience as a Virtual Assistant in real estate or property management
• Strong knowledge in Australian Property Management
• Proficiency in real estate systems (Property Tree, Property Me IRE, Agent Box, Vault)

Responsibilities

• Prepare lease documentation and management agreements
• Generate CMA reports
• Monitor and follow up on rental arrears
• Prepare and audit inspection reports
• Draft and send notices/emails including strata notices
• Process and review tenant applications
• Assist in preparing property-related reports and documentation
• Provide admin support to property managers
• Coordinate day-to-day operations and tenant relations
• Answer and route phone calls from tenants and vendors
• Assist with scheduling building maintenance and providing building information
• Maintain filing system for leases, tenants, vendors, contracts
• Assist with rent/lease collections

Skills

Virtual Assistant experience

Australian property management

Property management knowledge

Tools

Property Tree

Property Me IRE

Agent Box

Vault

Job description

We’re Hiring: Property Management Admin Assistant

Looking for a role that fosters collaboration, creativity and career growth in a vibrant office environment? We got you covered! Join our team at Cloudstaff, the #1 workplace everywhere!

Role: Property Management Admin Assistant
Work Arrangement: Work from Office
Location: Philippines - Ortigas, Angeles, Cebu
Schedule: Morning Shift

Job Description:

Key responsibilities

• Prepare lease documentation and management agreements

• Generate CMA reports

• Monitor and follow up on rental arrears

• Prepare and audit inspection reports

• Draft and send notices/emails including strata notices

• Process and review tenant applications

• Assist in preparing property-related reports and documentation

• Provide additional admin support as required by property managers

• Assist Property Management with the day-to-day operations and tenant relations through the coordination of tenant requests and administration of maintenance services.

• Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.

• Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures, and supplying general building information.

• Maintained a highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, contracts, and POs.

• Assist with the coordination of rent/lease collections

Qualifications and requirements:

• 1–2 years’ experience in Australian real estate/property admin

• Proven experience as a Virtual Assistant in the real estate or property management industry.

• Strong knowledge in Australian Property Management

• Proficiency in real estate systems (Property Tree, Property Me IRE, Agent Box, Vault).

Non-negotiable skills and requirements:

• 1-3 years administrative experience in a commercial leasing office environment

Perks & Benefits (Work From Office/Hybrid):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment

• Up to 24 leave credits per year

• Flexible leave credits which may be used for vacation, emergency and sick leaves

• Endless opportunities for career advancement

• Exclusive ATM inside the office for employee's convenience

• Annual Performance Review with Salary Increase

• We set you up for success with a company-provided PC/Laptop and fiber internet connection

• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!

• Top notch workplace with first class VIP lounge and game rooms

• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance

• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues

• Mental Wellness Employee Assistance program through Lifeworks

• In-house psychiatrist available to support employees' well-being

• Become part of the Employee Share Units program

• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

  Cloudstaff : Build Your Career, Anywhere

  Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

  Why Cloudstaff is the #1 Workplace?

  • Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
  • Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
  • Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.