PROJECT ADMIN / SCHEDULING

VTSA INTERNATIONAL INC.; Pasig; On-site; PHP 390,600 - 613,800; Full time

Benefits offered by this job

Competitive salary

Career development

Collaborative culture

Flexible work arrangements

Health & wellness

Exposure to international projects

Job summary

VTSA INTERNATIONAL INC. is seeking a Project Admin / Scheduling professional to join our Pasig City team on a full-time basis. You will coordinate project schedules, meetings, and documentation, while supporting project managers and stakeholders across internal and external teams.

The role emphasizes meticulous scheduling, communication, and administrative excellence to ensure timely project delivery and smooth operations in a dynamic environment.

Qualifications

• Proven experience as a Project Administrator or in administrative support within project management.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent verbal and written communication abilities in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software such as MS Project, Asana, or Monday.com.
• Attention to detail and accuracy in all administrative work.
• Ability to work independently and collaboratively within a team.
• Strong interpersonal skills with stakeholders at all levels.
• Experience with scheduling tools and calendar management systems.
• Knowledge of basic accounting or budgeting principles is advantageous.

Responsibilities

• Manage project schedules, timelines, and deadlines to meet milestones.
• Coordinate scheduling for meetings, conferences, and site visits with internal and external stakeholders.
• Maintain and update project documentation, including reports and records.
• Liaise between project teams, clients, and vendors to facilitate smooth communication.
• Prepare and distribute project communications, agendas, and minutes.
• Track and monitor project budgets, expenses, and resource allocation.
• Arrange travel, accommodation, and logistics for project-related activities.
• Maintain databases and spreadsheets to track project progress and metrics.
• Provide administrative support to project managers and senior team members as required.
• Assist in developing and maintaining project management systems and templates.

Skills

Project admin experience

Organisational skills

English communication

MS Office

Project management tools

Attention to detail

Independent worker

Interpersonal skills

Scheduling tools

Budgeting basics

Tools

MS Project

Asana

Monday.com

Excel

Job description

About the role

VTSA INTERNATIONAL INC. is seeking a Project Admin / Scheduling professional to join our team in Pasig City, Metro Manila on a full-time basis. This role is pivotal to ensuring the smooth coordination and execution of our projects by managing administrative tasks, scheduling, and logistical support. You will be the backbone of project operations, ensuring that all moving parts work seamlessly together to deliver excellence.

What you\'ll be doing

• Manage project schedules, timelines, and deadlines to ensure all milestones are met efficiently


• Coordinate scheduling for meetings, conferences, and site visits involving internal and external stakeholders


• Maintain and update project documentation, including reports, records, and filing systems


• Liaise between project teams, clients, and vendors to facilitate smooth communication and coordination


• Prepare and distribute project communications, meeting agendas, and minutes


• Track and monitor project budgets, expenses, and resource allocation


• Arrange travel, accommodation, and logistics for project-related activities


• Maintain databases and spreadsheets to track project progress and key metrics


• Provide administrative support to project managers and senior team members as required


• Assist in the development and maintenance of project management systems and templates

What we\'re looking for

• Proven experience as a Project Administrator or in a similar administrative support role within project management environments


• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively


• Excellent verbal and written communication abilities in English


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (such as MS Project, Asana, or Monday.com)


• Attention to detail and accuracy in all administrative work


• Ability to work independently and collaboratively within a team environment


• Strong interpersonal skills with the ability to communicate effectively with stakeholders at all levels


• Experience with scheduling tools and calendar management systems


• Knowledge of basic accounting or budgeting principles is advantageous


• Flexibility and adaptability in a fast-paced, dynamic work environment

What we offer

At VTSA INTERNATIONAL INC., we are committed to supporting our employees\' professional growth and wellbeing. We offer:

• Competitive salary package commensurate with experience and qualifications


• Career development opportunities and professional training support


• A collaborative and inclusive workplace culture


• Flexibility in work arrangements where applicable


• Health and wellness initiatives to support work-life balance


• Exposure to diverse projects and international working environments

About us

VTSA INTERNATIONAL INC. is a dynamic and forward-thinking organisation committed to delivering excellence in project management and administrative solutions. Our team is dedicated to supporting businesses across various sectors with strategic planning, operational efficiency, and seamless project execution. We pride ourselves on our collaborative culture, innovation, and commitment to helping our employees reach their full potential. With a presence in key business hubs, we continue to expand our services and build strong partnerships with leading organisations globally.