PROJECT COORDINATOR/ADMIN

VTSA INTERNATIONAL INC.; Pasig; On-site; PHP 312,000 - 469,000; Full time

Job summary

VTSA INTERNATIONAL INC. in Pasig City, Metro Manila, seeks a dynamic Project Coordinator/Admin to support operations and drive efficient project delivery while maintaining strong client relationships.

This full-time role involves coordinating between teams, managing documentation, and assisting sales with proposals, quotes and follow-ups to fuel business growth.

Qualifications

• Proven experience in project coordination or administrative support.
• Excellent organisational and time-management skills.
• Strong written and verbal English communication; additional languages are advantageous.
• Proficiency with Microsoft Office and project management tools.

Responsibilities

• Coordinate project timelines, schedules and deliverables to ensure on-time, in-scope completion.
• Manage client communications and maintain relationships to drive satisfaction and repeat business.
• Prepare and maintain comprehensive project documentation, reports and records.
• Support sales with administrative tasks including proposals, quotes and client follow-ups.
• Schedule meetings, manage calendars and coordinate with internal/external stakeholders.
• Track project budgets, expenses and resource allocation.
• Liaise between departments to ensure smooth execution and information flow.
• Assist with data entry, database management and organisation of company information.
• Handle general office administration duties including correspondence and filing.
• Support development of improved processes to enhance operational efficiency.

Skills

Organisational skills

Communication skills

Team collaboration

Problem-solving

Tools

Microsoft Office

Project management tools

Job description

About the role

We are seeking a dynamic and organised Project Coordinator/Admin to join VTSA INTERNATIONAL INC. in Pasig City, Metro Manila. This is a full-time position that plays a crucial role in supporting our operations by ensuring projects are delivered efficiently whilst maintaining excellent client relationships. The successful candidate will be the backbone of our administrative functions, coordinating between teams, managing documentation, and supporting sales initiatives to drive business growth.

What you'll be doing

1. Coordinating project timelines, schedules and deliverables to ensure all initiatives are completed on time and within scope


2. Managing client communications and maintaining strong relationships to ensure satisfaction and repeat business


3. Preparing and maintaining comprehensive project documentation, reports and records


4. Supporting the sales team with administrative tasks including proposal preparation, quote generation and client follow-ups


5. Scheduling meetings, managing calendars and coordinating with internal and external stakeholders


6. Tracking project budgets, expenses and resource allocation


7. Liaising between different departments to ensure seamless project execution and information flow


8. Assisting with data entry, database management and organisation of company information


9. Handling general office administration duties including correspondence and filing


10. Supporting the development of improved processes and procedures to enhance operational efficiency

What we're looking for

1. Proven experience in project coordination, administrative support or client services, preferably in a fast-paced business environment


2. Excellent organisational skills with the ability to prioritise multiple tasks and meet deadlines consistently


3. Strong written and verbal communication skills in English; proficiency in additional languages is advantageous


4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management tools


5. Demonstrated ability to work independently and as part of a collaborative team


6. Exceptional attention to detail and accuracy in all work undertaken


7. Customer-focused mindset with a professional approach to client interactions


8. Ability to manage confidential information with discretion and integrity


9. Knowledge of administrative best practices and office procedures


10. Problem-solving skills with a proactive approach to identifying and resolving issues