Project Assistant

Outsourcey; Taguig; On-site; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Work closely with industry leaders

Opportunity to shape HR function

Job summary

A leading BPO company in Taguig, Philippines, is seeking an administrative professional to manage projects and support communication across teams. The ideal candidate should possess strong organizational skills and have experience with tools like Salesforce and Monday.com. This role offers competitive salary, career growth opportunities, and a chance to work closely with industry leaders in a dynamic environment. If you thrive on multitasking and detail-oriented tasks, this position is for you.

Qualifications

• Experience in project management processes.
• Ability to maintain and update various databases.
• Proven ability to manage confidential information.

Responsibilities

• Manage projects and tasks through Monday.com.
• Monitor task delegation and ensure all members are informed.
• Prepare and deliver monthly progress reports.
• Manage calendars and schedule appointments for stakeholders.
• Accurately record minutes during meetings.

Skills

Strong administration skills

Excellent communication skills

Computer literacy

Proficient in project management tools

Ability to multitask

Strong minute-taking skills

Tools

Salesforce

Monday.com

Slack

Google Suite

Zoom

Job description

Looking to take your career to the next level? Then this role is for you!

Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!

• Essential: Strong administration skills organized, thorough, systems oriented with attention to details.
• Ability to clearly and professionally communicate with people at all levels.
• Excellent levels of writing skills, computer literacy. Be confident and IT savvy with the ability to quickly adapt to new systems and software.
• Ability to maintain and update various databases. The ability to create a positive impression in a professional, courteous and efficient manner to ensure excellent client service. Proactive, punctual and reliable.
• Well-presented and spoken. An enthusiastic nature and ability to multitask. Enjoys dealing with people daily and is tolerant and polite but assertive.
• Ability to quickly and easily learn new software platforms. Proficiency with Monday.com, Slack, Google Suite, Salesforce, Zoom, and other relevant project management tools.
• Strong minute-taking skills with exceptional attention to detail. You have demonstrated the ability to manage multiple tasks and prioritise effectively.
• Excellent communication and organisational skills.
• Proven ability to manage confidential information.
• Strong understanding of project management processes. Desirable: Experience in the not-for-profit (NFP) industry.
• Must have experience with Salesforce (or equivalent), Monday.com, Slack, Google Docs, Google Mail and G-Suite. To maintain a high professional and ethical profile in accordance with industry and charity standards.
• To perform your duties to a high professional and ethical standard. Confident on the phone and professional but friendly email etiquette. Knowledge and use of the Google Office products. Use of Cloud-Based Document storage and sharing platforms (Dropbox, Google Drive, iCloud).

Core responsibilities:

• Project and Task Management: Work through assigned tasks and projects on Monday.com, ensuring timely progress and completion.
• Monitor and update task delegation, ensuring all team members are aware of their responsibilities.
• Provide monthly progress reports on all ongoing projects.
• Fundraising Licences: Ensure all relevant fundraising licences are up to date and compliant with legal and organisational requirements.
• Board Meeting Preparation: Prepare agendas, minutes, and reports for board meetings. Distribute materials and coordinate meeting logistics. nsure accuracy and attention to detail in all documentation.
• Appointment and Email Management: Schedule appointments and manage calendars for key stakeholders. Monitor and manage email communications, prioritising and flagging important items for action.
• Role Delegation and Monitoring: Assist in the delegation of tasks and responsibilities within the project teams. Track task progress and follow up on incomplete items as needed.
• Research: Conduct thorough research for various projects and present findings to support decision-making.
• IT and System Proficiency: Utilise Monday.com, Slack, Google Suite, Salesforce, Zoom, and other project management tools efficiently. Provide technical support for these tools as needed.
• Reporting: Prepare and deliver comprehensive monthly progress reports to management and other stakeholders.
• Minute Taking: Accurately record minutes during board meetings and other relevant sessions. Distribute minutes to appropriate parties in a timely manner.
• Confidentiality: Handle sensitive information with discretion and confidentiality at all times.

Benefits:

• Competitive salary
• Opportunity to shape the HR function of a rapidly growing BPO.
• Work closely with a team of industry leaders who have successfully scaled BPOs in the past.
• Career growth and development opportunities.

Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!