Project Scheduler & Admin Pro

VTSA INTERNATIONAL INC.; Pasig; On-site; PHP 390,600 - 613,800; Full time

Benefits offered by this job

Competitive salary

Career development

Collaborative culture

Flexible work arrangements

Health & wellness

Exposure to international projects

Job summary

VTSA INTERNATIONAL INC. is seeking a Project Admin / Scheduling professional to join our Pasig City team on a full-time basis. You will coordinate project schedules, meetings, and documentation, while supporting project managers and stakeholders across internal and external teams.

The role emphasizes meticulous scheduling, communication, and administrative excellence to ensure timely project delivery and smooth operations in a dynamic environment.

Qualifications

• Proven experience as a Project Administrator or in administrative support within project management.
• Strong organisational and time management skills with the ability to prioritise multiple tasks.
• Excellent verbal and written communication abilities in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software such as MS Project, Asana, or Monday.com.
• Attention to detail and accuracy in all administrative work.
• Ability to work independently and collaboratively within a team.
• Strong interpersonal skills with stakeholders at all levels.
• Experience with scheduling tools and calendar management systems.
• Knowledge of basic accounting or budgeting principles is advantageous.

Responsibilities

• Manage project schedules, timelines, and deadlines to meet milestones.
• Coordinate scheduling for meetings, conferences, and site visits with internal and external stakeholders.
• Maintain and update project documentation, including reports and records.
• Liaise between project teams, clients, and vendors to facilitate smooth communication.
• Prepare and distribute project communications, agendas, and minutes.
• Track and monitor project budgets, expenses, and resource allocation.
• Arrange travel, accommodation, and logistics for project-related activities.
• Maintain databases and spreadsheets to track project progress and metrics.
• Provide administrative support to project managers and senior team members as required.
• Assist in developing and maintaining project management systems and templates.

Skills

Project admin experience

Organisational skills

English communication

MS Office

Project management tools

Attention to detail

Independent worker

Interpersonal skills

Scheduling tools

Budgeting basics

Tools

MS Project

Asana

Monday.com

Excel

Job description

VTSA INTERNATIONAL INC. is seeking a Project Admin / Scheduling professional to join our Pasig City team on a full-time basis. You will coordinate project schedules, meetings, and documentation, while supporting project managers and stakeholders across internal and external teams.

The role emphasizes meticulous scheduling, communication, and administrative excellence to ensure timely project delivery and smooth operations in a dynamic environment.