Project Admin & Document Control Specialist (Hybrid)

Macegroup; Philippines; Hybrid; PHP 223,000 - 446,000; Full time

Job summary

Macegroup seeks an Office Administration role to support project teams and the Office Manager. You will manage correspondence, minutes, diary schedules and filing, ensuring smooth office operations across project sites.

Responsibilities include maintaining document control, organizing meetings, and supporting project handovers while promoting collaboration and adherence to sustainability objectives. Hybrid working options may be discussed.

Qualifications

• Bachelor's degree in Business Administration or relevant field.
• Minimum 3 years professional administration experience.
• Proficient in Microsoft Office, web applications and document control systems.
• Construction industry and diary management experience preferred.

Responsibilities

• Provides effective administrative support to project teams, including correspondence, reports, minutes and diary management.
• Establishes and maintains project filing, email and document control systems.
• Coordinates meeting rooms, site visits, refreshments and project office requirements.
• Manages project correspondence, directories, records and documentation for handover.
• Supports ordering, training records, petty cash and account reconciliations.
• Promotes collaborative working and supports Mace's net zero carbon transition commitments.

Skills

Administrative support

Diary management

Communication

Education

Bachelor's degree in Business Administration or relevant field

Tools

Microsoft Office

Web applications

Document control systems

Job description

Macegroup seeks an Office Administration role to support project teams and the Office Manager. You will manage correspondence, minutes, diary schedules and filing, ensuring smooth office operations across project sites.

Responsibilities include maintaining document control, organizing meetings, and supporting project handovers while promoting collaboration and adherence to sustainability objectives. Hybrid working options may be discussed.