Senior Administrative & Project Coordinator (Hybrid)

Macegroup; Philippines; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

Mace in the Philippines is seeking a capable project coordinator to provide administrative support to project teams, applying established methodologies to help deliver project activities. You will manage travel, timesheets, documentation, meeting packs and stakeholder communications, with potential flexible and hybrid working options within the role.

With a background in business administration and construction project coordination, you will support junior colleagues and contribute to safe,

Qualifications

• Minimum 5 years professional experience; ideally 3 years preparing reports and correspondence.
• Strong written, verbal communication and stakeholder management skills.
• Construction industry and project coordination experience preferred.

Responsibilities

• Coordinates team travel, meetings, events and business continuity activities.
• Manages timesheets, holiday and sickness records, supporting accurate invoicing and reporting.
• Controls project documentation and correspondence, ensuring accurate issue, distribution and filing.
• Produces meeting packs, agendas, minutes, presentations, briefing papers and reports.
• Liaises with internal and external stakeholders, providing administrative and basic IT support.
• Supports issue escalation, guides junior colleagues and promotes carbon reduction throughout project delivery.

Skills

Stakeholder management

Written communication

Verbal communication

Education

Bachelor's degree in Business Administration or relevant field

Job description

Mace in the Philippines is seeking a capable project coordinator to provide administrative support to project teams, applying established methodologies to help deliver project activities. You will manage travel, timesheets, documentation, meeting packs and stakeholder communications, with potential flexible and hybrid working options within the role.

With a background in business administration and construction project coordination, you will support junior colleagues and contribute to safe,