Hybrid Project Administrator - AU Hours

KMC Solutions; Makati; Hybrid; PHP 400,000 - 600,000; Full time

Job summary

KMC Solutions in Makati seeks a Project Administrator to support the local delivery team with project administration, documentation, and coordination of deliverables. The role works in a hybrid setup (3 days in the office) and aligns with AU working hours, ensuring compliance with company processes.

Responsibilities include setting up projects on Procore, managing subcontractor onboarding, handling invoices, and maintaining project records from initiation to close-out.

Qualifications

• 3-5 years of experience in project coordination/management.
• Experience supporting AU/NZ clients preferred.
• Experience with Procore, 1Breadcrumb and Jonas Premier (preferred).

Responsibilities

• Set up new projects across Procore, 1Breadcrumb and Jonas Premier.
• Add subcontractors to Project Directory and send platform invites.
• Administer project docs in Procore (drawings, schedules, RFIs, insurances).
• Manage Procore audit actions and close-out observations.
• Assist with 1Breadcrumb administration and onboarding.
• Handle site establishment requirements and consumables tracking.
• Support site signage administration with contractors.
• Process invoices and resolve invoice issues.
• Collate documentation within 2 weeks of Practical Completion.
• Implement Cachet Care on completed projects and Go Live checklists.
• Manage Cachet Care via Asana, including client and supplier communications.
• Assist tender analysis and prepare tender packages.
• Perform additional admin tasks as needed.

Skills

Project coordination

Communication

Time management

English proficiency

Education

Bachelor's degree in Engineering, Architecture or related field

Tools

Procore

1Breadcrumb

Jonas Premier

Job description

KMC Solutions in Makati seeks a Project Administrator to support the local delivery team with project administration, documentation, and coordination of deliverables. The role works in a hybrid setup (3 days in the office) and aligns with AU working hours, ensuring compliance with company processes.

Responsibilities include setting up projects on Procore, managing subcontractor onboarding, handling invoices, and maintaining project records from initiation to close-out.