Administrative Aide

Macegroup; Philippines; Hybrid; PHP 223,000 - 446,000; Full time

Job summary

Macegroup seeks an Office Administration role to support project teams and the Office Manager. You will manage correspondence, minutes, diary schedules and filing, ensuring smooth office operations across project sites.

Responsibilities include maintaining document control, organizing meetings, and supporting project handovers while promoting collaboration and adherence to sustainability objectives. Hybrid working options may be discussed.

Qualifications

• Bachelor's degree in Business Administration or relevant field.
• Minimum 3 years professional administration experience.
• Proficient in Microsoft Office, web applications and document control systems.
• Construction industry and diary management experience preferred.

Responsibilities

• Provides effective administrative support to project teams, including correspondence, reports, minutes and diary management.
• Establishes and maintains project filing, email and document control systems.
• Coordinates meeting rooms, site visits, refreshments and project office requirements.
• Manages project correspondence, directories, records and documentation for handover.
• Supports ordering, training records, petty cash and account reconciliations.
• Promotes collaborative working and supports Mace's net zero carbon transition commitments.

Skills

Administrative support

Diary management

Communication

Education

Bachelor's degree in Business Administration or relevant field

Tools

Microsoft Office

Web applications

Document control systems

Job description

Mace combines global delivery consultancy experience to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The role:

Works collaboratively with the Office Manager to support the smooth running of the office, providing efficient administrative support to project teams.

You’ll be responsible for:

• Provides effective administrative support to project teams, including correspondence, reports, minutes and diary management.
• Establishes and maintains project filing, email and document control systems.
• Coordinates meeting rooms, site visits, refreshments and project office requirements.
• Manages project correspondence, directories, records and documentation for handover.
• Supports ordering, training records, petty cash and account reconciliations.
• Promotes collaborative working and supports Mace's net zero carbon transition commitments.

You’ll need to have:

• Bachelor's degree in Business Administration or relevant field.
• Minimum 3 years professional administration experience.
• Proficient in Microsoft Office, web applications and document control systems.
• Construction industry and diary management experience preferred.

Our values

Safety first - Going home safe and well: We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise: We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing: We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel: We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.