Administrative Officer

Macegroup; Philippines; Hybrid; PHP 600,000 - 900,000; Full time

Job summary

Mace in the Philippines is seeking a capable project coordinator to provide administrative support to project teams, applying established methodologies to help deliver project activities. You will manage travel, timesheets, documentation, meeting packs and stakeholder communications, with potential flexible and hybrid working options within the role.

With a background in business administration and construction project coordination, you will support junior colleagues and contribute to safe,

Qualifications

• Minimum 5 years professional experience; ideally 3 years preparing reports and correspondence.
• Strong written, verbal communication and stakeholder management skills.
• Construction industry and project coordination experience preferred.

Responsibilities

• Coordinates team travel, meetings, events and business continuity activities.
• Manages timesheets, holiday and sickness records, supporting accurate invoicing and reporting.
• Controls project documentation and correspondence, ensuring accurate issue, distribution and filing.
• Produces meeting packs, agendas, minutes, presentations, briefing papers and reports.
• Liaises with internal and external stakeholders, providing administrative and basic IT support.
• Supports issue escalation, guides junior colleagues and promotes carbon reduction throughout project delivery.

Skills

Stakeholder management

Written communication

Verbal communication

Education

Bachelor's degree in Business Administration or relevant field

Job description

The role:

Provides effective project coordination and administrative support to project teams, applying established technical capabilities and project methodologies to support the successful delivery of project activities.

You’ll be responsible for:

• Coordinates team travel, meetings, events and business continuity activities.
• Manages timesheets, holiday and sickness records, supporting accurate invoicing and reporting.
• Controls project documentation and correspondence, ensuring accurate issue, distribution and filing.
• Produces meeting packs, agendas, minutes, presentations, briefing papers and reports.
• Liaises with internal and external stakeholders, providing administrative and basic IT support.
• Supports issue escalation, guides junior colleagues and promotes carbon reduction throughout project delivery.

You’ll need to have:

• Bachelor's degree in Business Administration or relevant field.
• Minimum 5 years professional experience, ideally 3 years preparing reports and correspondence.
• Strong written, verbal communication and stakeholder management skills.
• Construction industry and project coordination experience preferred.

Our values

Safety first - Going home safe and well:

We champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in every team.

Client focus - Deliver on our promise:

We own the quality of deliverables, strategic outcomes and build long term relationships with our clients.

Integrity - Always do the right thing:

We influence positive outcomes within our industry, while always aligning with our compliance obligations.

Create opportunity - For our people to excel:

We champion a continuous improvement culture throughout all activities, inspiring our people and teams to develop.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable within the role.

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