Program Support Admin Coordinator (CRM & Docs)

Satellite Office; Metro Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Satellite Office is seeking an Admin Coordinator to support the day-to-day operations of a global program. You'll manage documentation, maintain CRM records, process candidate applications, and progress outstanding actions with doctors and practices.

This varied role requires confidence across multiple areas, the ability to manage competing priorities, and quick adaptation to business needs. Experience in admin, sales, recruitment, or fast-paced client-facing environments is valued, with HubSpot

Qualifications

• Confident and professional communication skills, both over the phone and via email.
• Strong administration and document-processing skills with exceptional attention to detail.
• Strong organisational and follow-up skills.
• Highly proactive, self-motivated, and able to work autonomously.
• Versatile and adaptable, with the ability to work across multiple functions and priorities.
• Comfortable switching between administration, candidate processing, phone-based follow-up, CRM management, and general program support.
• Previous experience in administration, sales, recruitment, or another fast-paced client-facing environment would be highly regarded.
• Experience using HubSpot is highly desirable.

Responsibilities

• Process potential candidate applications, ensuring all information and documentation are complete and identify quality applicants.
• Prepare, review, and process contracts and other documentation.
• Maintain accurate records in HubSpot and SharePoint, including notes, tasks, and pipeline stages.
• Make outbound calls to practices and candidates.
• Coordinate interviews and meetings with potential candidates.
• Proactively follow up on outstanding actions and manage deadlines autonomously.
• Manage varied administrative and program support tasks while prioritising daily responsibilities.
• Escalate issues appropriately when required.

Skills

Communication

Admin skills

Organization

Proactivity

Adaptability

CRM management

Candidate processing

HubSpot experience

Tools

HubSpot

SharePoint

Job description

Satellite Office is seeking an Admin Coordinator to support the day-to-day operations of a global program. You'll manage documentation, maintain CRM records, process candidate applications, and progress outstanding actions with doctors and practices.

This varied role requires confidence across multiple areas, the ability to manage competing priorities, and quick adaptation to business needs. Experience in admin, sales, recruitment, or fast-paced client-facing environments is valued, with HubSpot