Sales Administrative Assistant / Sales Support Coordinator

Manatal; Western Visayas; On-site; PHP 240,000 - 380,000; Full time

Job summary

Manatal, based in the Philippines, is seeking a Sales Administrative Assistant to provide administrative and operational support to the Sales & Marketing department, including outside sales teams. You will maintain Salesforce records, support daily sales operations, and assist with project-based administrative work across the department.

The role requires strong English skills, proficiency in Microsoft Office, and experience with Salesforce or similar CRM systems.

Qualifications

• Strong English comprehension, speaking, and writing skills.
• Proficiency with Microsoft Office Suite; SharePoint.
• Experience with Salesforce or similar CRM; training provided.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Update and maintain accurate records in Salesforce, including account information, opportunities, and pipeline data.
• Log call activities, meeting notes, and customer interactions for outside sales reps.
• Prepare, format, and edit documents, presentations, and correspondence using Microsoft Word, PowerPoint, and Outlook.
• Manage and organize files, folders, and shared resources in SharePoint.
• Provide data entry support across various systems and reports as needed.
• Assist with scheduling meetings, coordinating calendars, and managing correspondence for sales reps.
• Support Sales & Marketing special projects with research, document preparation, and administrative coordination.
• Generate and distribute sales reports, dashboards, or activity summaries as requested.
• Assist with preparing materials for client meetings, proposals, or presentations.
• Support marketing initiatives such as coordinating collateral, event logistics, or campaign tracking.

Skills

English proficiency

Organizational skills

Communication skills

Multitasking ability

Customer-focused

Independent and collaborative work

Tools

Microsoft Office Suite

SharePoint

Salesforce

Job description

Department: Sales & Marketing (primary support)

Position Summary

The Sales Administrative Assistant provides administrative and operational support to the Sales & Marketing

department, also supporting the outside sales team, including National and Strategic Account Managers. This role is

responsible for maintaining accurate records in Salesforce, supporting day-to-day sales operations, and assisting

with project-based administrative work across the department.

Key Responsibilities

• Update and maintain accurate records in Salesforce, including account information, opportunities, and pipeline data
• Log call activities, meeting notes, and customer interactions on behalf of outside sales reps
• Prepare, format, and edit documents, presentations, and correspondence using Microsoft Word, PowerPoint, and Outlook
• Manage and organize files, folders, and shared resources in SharePoint
• Provide data entry support across various systems and reports as needed
• Assist with scheduling meetings, coordinating calendars, and managing correspondence for sales reps
• Support Sales & Marketing special projects with research, document preparation, and administrative coordination
• Generate and distribute sales reports, dashboards, or activity summaries as requested
• Assist with preparing materials for client meetings, proposals, or presentations
• Support marketing initiatives as needed, such as coordinating collateral, event logistics, or campaign tracking
• Respond to internal and external inquiries in a professional, timely manner
• Maintain confidentiality of sensitive account and customer information

Qualifications

• Strong English comprehension, speaking, and writing skills
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, SharePoint)
• Experience with Salesforce or similar CRM systems preferred, training will be provided.
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong communication skills and a professional, customer-focused demeanor
• Ability to work independently and collaboratively with remote/outside sales teams