Admin Coordinator | Ortigas | Day-shift

Satellite Office; Metro Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Satellite Office is seeking an Admin Coordinator to support the day-to-day operations of a global program. You'll manage documentation, maintain CRM records, process candidate applications, and progress outstanding actions with doctors and practices.

This varied role requires confidence across multiple areas, the ability to manage competing priorities, and quick adaptation to business needs. Experience in admin, sales, recruitment, or fast-paced client-facing environments is valued, with HubSpot

Qualifications

• Confident and professional communication skills, both over the phone and via email.
• Strong administration and document-processing skills with exceptional attention to detail.
• Strong organisational and follow-up skills.
• Highly proactive, self-motivated, and able to work autonomously.
• Versatile and adaptable, with the ability to work across multiple functions and priorities.
• Comfortable switching between administration, candidate processing, phone-based follow-up, CRM management, and general program support.
• Previous experience in administration, sales, recruitment, or another fast-paced client-facing environment would be highly regarded.
• Experience using HubSpot is highly desirable.

Responsibilities

• Process potential candidate applications, ensuring all information and documentation are complete and identify quality applicants.
• Prepare, review, and process contracts and other documentation.
• Maintain accurate records in HubSpot and SharePoint, including notes, tasks, and pipeline stages.
• Make outbound calls to practices and candidates.
• Coordinate interviews and meetings with potential candidates.
• Proactively follow up on outstanding actions and manage deadlines autonomously.
• Manage varied administrative and program support tasks while prioritising daily responsibilities.
• Escalate issues appropriately when required.

Skills

Communication

Admin skills

Organization

Proactivity

Adaptability

CRM management

Candidate processing

HubSpot experience

Tools

HubSpot

SharePoint

Job description

ADMIN COORDINATOR

Work for our global clients and immerse in our rich and diverse company culture where you can thrive, grow and just be aweSOme!

WHAT IS AN ADMIN COORDINATOR?

Our awesome client, a leading company based in Australia, is looking for an Admin Coordinator to be part of their Program Support team.

The Admin Coordinator will support the day-to-day operations of the program by managing documentation, maintaining accurate CRM records, processing candidate applications, and proactively progressing outstanding actions with doctors and practices.

This is a varied role requiring someone who can work confidently across multiple areas of the program, manage competing priorities, and adapt quickly depending on business needs.

WHAT WILL BE YOUR MAIN RESPONSIBILITIES?

• Process potential candidate applications, ensuring all required information and documentation is complete, and identify and fast-track quality applicants effectively.
• Prepare, review, and process contracts and other documentation.
• Maintain accurate records in HubSpot and SharePoint, including notes, tasks, and pipeline stages.
• Make outbound calls to practices and candidates.
• Coordinate interviews and meetings and meet with potential candidates.
• Proactively follow up on outstanding actions and manage deadlines effectively and autonomously.
• Manage varied administrative and program support tasks while prioritising daily responsibilities effectively.
• Escalate issues appropriately when required.

WHAT ARE WE LOOKING FOR?

• Confident and professional communication skills, both over the phone and via email.
• Strong administration and document-processing skills with exceptional attention to detail.
• Strong organisational and follow-up skills.
• Highly proactive, self-motivated, and able to work autonomously.
• Versatile and adaptable, with the ability to work across multiple functions and priorities.
• Comfortable switching between administration, candidate processing, phone-based follow-up, CRM management, and general program support.
• Previous experience in administration, sales, recruitment, or another fast-paced client-facing environment would be highly regarded.
• Experience using HubSpot is highly desirable.