Procurement & Proposals Admin Specialist (Hybrid)

Hammerjack Pty Ltd; Philippines; Hybrid; PHP 201,000 - 357,000; Full time

Benefits offered by this job

Hybrid work arrangement

Onsite for 2–6 months as needed

Job summary

SGS is seeking an Administrative Assistant in the Philippines to support procurement, tender preparation, and general administrative tasks. You will issue detailed purchase orders, track deliveries, maintain records, and coordinate with multiple departments to ensure accuracy and timely submissions.

The role involves assisting in proposals, maintaining version control, and staying compliant with SGS procedures.

Qualifications

• Bachelor's degree in administration, secretarial studies, or similar.
• Advanced proficiency in Excel, Outlook, PowerPoint and Word.
• Advanced proficiency in Windows-based applications.
• Good command of English (B2+).

Responsibilities

• Create purchase orders for third-party and affiliate jobs via I-Procurement.
• Track delivery deadlines and service quality with vendors.
• Maintain documentation for audits and records.
• Assist in preparation of proposals and tenders.
• Coordinate with sales, operations and finance to ensure accurate information.
• Support colleagues with additional administrative needs.

Skills

Office proficiency

Windows applications

English (B2+)

Salesforce

LinkedIn

German language

Education

Bachelor's degree in administration/Secretarial studies

Tools

Salesforce

SME office tools

Job description

SGS is seeking an Administrative Assistant in the Philippines to support procurement, tender preparation, and general administrative tasks. You will issue detailed purchase orders, track deliveries, maintain records, and coordinate with multiple departments to ensure accuracy and timely submissions.

The role involves assisting in proposals, maintaining version control, and staying compliant with SGS procedures.