Procurement & Invoicing Admin Assistant (On-site)

Aitomic Jobs; Hinoba-an; Hybrid; PHP 150,000 - 190,000; Full time

Job summary

SGS is seeking an Admin Assistant with invoicing experience to support the administrative tasks of the business line in the Philippines. The role involves creating purchase orders for third-party and affiliate jobs via I-Procurement, tracking deliveries, and coordinating with vendors and internal teams.

Responsibilities include assisting in proposals and tenders, drafting and formatting documents, and ensuring timely submissions.

Qualifications

• Bachelor’s degree in administration, Secretarial Studies, or similar.
• Advanced proficiency in Office tools (Excel, Outlook, PowerPoint, Word).
• Good command of English (B2+).
• Prior experience in administrative roles; Salesforce and LinkedIn experience preferred.

Responsibilities

• Provide administrative support across the business line.
• Create Purchase Orders for third-party and affiliate jobs via I-Procurement.
• Track delivery, deadlines, and service quality; coordinate with vendors.
• Assist in proposals and tenders: gather information and format documents.
• Ensure timely submission of proposals and maintain document tracking.

Skills

Office tools proficiency

German language skills

English communication

Team collaboration

Education

Bachelor’s degree in administration or Secretarial studies

Tools

Salesforce

LinkedIn

I-Procurement

Job description

SGS is seeking an Admin Assistant with invoicing experience to support the administrative tasks of the business line in the Philippines. The role involves creating purchase orders for third-party and affiliate jobs via I-Procurement, tracking deliveries, and coordinating with vendors and internal teams.

Responsibilities include assisting in proposals and tenders, drafting and formatting documents, and ensuring timely submissions.