Procurement & Admin Operations Specialist (Hybrid)

SuperStaff; Makati; Hybrid; PHP 400,000 - 700,000; Full time

Benefits offered by this job

HMO with 1 free dependent

Life Insurance

20 PTO credits annually

Great Company Culture

Career Growth and Learning

Equipment provided

Hybrid Set up

Job summary

SuperStaff is seeking a Procurement & Admin Services Specialist to drive hands-on procurement, facilities maintenance, and office administration in a hybrid Makati setting. You will manage PR-to-PO workflows, vendor coordination, asset tracking, and regulatory compliance to ensure 24/7 site readiness across all facilities.

The role requires 1–3 years in related fields, collaboration with LGUs and agencies, and proficiency with MS Office/Google Workspace.

Qualifications

• 1–3 years of experience in procurement, administration, facilities support, or general operations; BPO/IT-BPM experience is an advantage.
• Experience coordinating with LGUs and government agencies (e.g., BFP, PEZA, BIR, SEC, NPC).
• Knowledge of PEZA permits, Form 8106, e-PEZA documentation, and asset/capital equipment processing.
• Familiarity with Ecozone customs clearance, gate checks, and asset reconciliation.
• Experience with ticketing systems or PR/PO tracking tools is preferred.
• Knowledge of office maintenance, inventory control, vendor coordination, and administrative filing.
• Strong ability to multitask, follow compliance processes, and manage routine operational requirements.
• Willing to travel between sites and government offices as needed.
• Bachelor’s degree is preferred.
• Proficiency in Microsoft Office/Google Workspace; familiarity with AI tools is a plus.

Responsibilities

• Sourcing, Requisition & Inventory Management: Process daily PRs into POs via Jira Service Desk and maintain SLA turnaround.
• Vendor Operations & Receiving QA: Conduct standard Receiving QA inspections and track supplier performance against SLAs.
• Facilities & Day-to-Day Workspace Reliability: Perform routine facility inspections and support 24/7 uptime with ticketing and maintenance coordination.
• Statutory Compliance & Regulatory Support: Manage PEZA Farm-Out/Farm-In, asset tracking, gate passes, and LGU/permitting coordination.

Skills

Procurement

Administration

Facilities support

General operations

Education

Bachelor’s degree in a related field

Tools

Jira Service Desk

Microsoft Office

Google Workspace

AI productivity tools

Job description

SuperStaff is seeking a Procurement & Admin Services Specialist to drive hands-on procurement, facilities maintenance, and office administration in a hybrid Makati setting. You will manage PR-to-PO workflows, vendor coordination, asset tracking, and regulatory compliance to ensure 24/7 site readiness across all facilities.

The role requires 1–3 years in related fields, collaboration with LGUs and agencies, and proficiency with MS Office/Google Workspace.