Admin Assistant: Invoicing, Logistics & Proposals

SGS; Muntinlupa; Hybrid; PHP 290,000 - 446,000; Full time

Job summary

SGS Philippines is seeking an Admin Assistant with invoicing and logistics experience to join our team in Manila. You will handle Purchase Orders through I-Procurement, track deliveries, and coordinate with vendors and internal teams to ensure accuracy and timely execution.

You will also assist in preparing proposals and tenders, gather necessary information, draft and format documents, and maintain document control across departments.

Qualifications

• Bachelor’s degree in administration, secretarial studies, or similar.
• Advanced proficiency in Excel, Outlook, PowerPoint and Word.
• Good command of English (B2+).
• Prior experience in administrative roles.
• Hybrid work arrangement may require onsite presence for 2 to 6 months depending on affiliate country.

Responsibilities

• Create Purchase Orders for third-party and affiliate jobs through I-Procurement.
• Track delivery, deadlines, and service quality.
• Maintain vendor and internal communication to resolve issues or adjust orders.
• Manage records and documentation for audits.
• Assist in preparation of proposals and tenders: collect information, draft, review, format, ensure timely submission; coordinate with departments.

Skills

Administrative experience

English proficiency

Communication skills

Team collaboration

Education

Bachelor's degree in administration/secretarial studies

Tools

Excel

Outlook

PowerPoint

Word

Windows-based applications

Job description

SGS Philippines is seeking an Admin Assistant with invoicing and logistics experience to join our team in Manila. You will handle Purchase Orders through I-Procurement, track deliveries, and coordinate with vendors and internal teams to ensure accuracy and timely execution.

You will also assist in preparing proposals and tenders, gather necessary information, draft and format documents, and maintain document control across departments.