RBS Admin Assistant (with Invoicing experience)

Aitomic Jobs; Hinoba-an; Hybrid; PHP 150,000 - 190,000; Full time

Job summary

SGS is seeking an Admin Assistant with invoicing experience to support the administrative tasks of the business line in the Philippines. The role involves creating purchase orders for third-party and affiliate jobs via I-Procurement, tracking deliveries, and coordinating with vendors and internal teams.

Responsibilities include assisting in proposals and tenders, drafting and formatting documents, and ensuring timely submissions.

Qualifications

• Bachelor’s degree in administration, Secretarial Studies, or similar.
• Advanced proficiency in Office tools (Excel, Outlook, PowerPoint, Word).
• Good command of English (B2+).
• Prior experience in administrative roles; Salesforce and LinkedIn experience preferred.

Responsibilities

• Provide administrative support across the business line.
• Create Purchase Orders for third-party and affiliate jobs via I-Procurement.
• Track delivery, deadlines, and service quality; coordinate with vendors.
• Assist in proposals and tenders: gather information and format documents.
• Ensure timely submission of proposals and maintain document tracking.

Skills

Office tools proficiency

German language skills

English communication

Team collaboration

Education

Bachelor’s degree in administration or Secretarial studies

Tools

Salesforce

LinkedIn

I-Procurement

Job description

RBS Admin Assistant (with Invoicing experience) with SGS. Primary Responsibilities The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line. Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement: Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual…

• Position / opportunity: RBS Admin Assistant (with Invoicing experience)
• Organization: SGS
• Country / coverage: Philippines
• Location: Muntinlupa, NCR, Philippines
• Work arrangement: On-site
• Opportunity type: Tenders / Consultancies
• Sector: Education
• Compensation: Not specified
• Duration: Not specified

Description

Primary Responsibilities The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line. Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement: Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements. Track delivery, deadlines, and service quality. Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders. Manage records and documentation associated with each purchase for internal or external audits Assist in the Preparation of Proposals and Tenders: Support the collection of technical, financial, and administrative information required for proposals and tenders. Assist in drafting, reviewing, and formatting documents to meet client or tender requirements. Ensure timely submission of proposals, maintaining version control and document tracking. Coordinate with various departments (sales, operations, finance) to ensure all information is accurate and consistent. Support colleagues with additional administrative needs as required. Develops skills and knowledge to progress in your career. Develops trust by providing timely responses to all inquiries, whether by Teams, email, or phone. Promotes a positive “Can do!” attitude and a safe working environment. Be knowledgeable and compliant with SGS procedures and standards. Takes initiative in all we do and perform other duties as required to further SGS mission of service, quality and growth. Builds and maintains strong working relationships. Performs other related duties as may be assigned either in support of departmental goals or for his/her personal or professional training, education or development as programmed by his/her immediate superior. Ensures work area in GBS is kept clean and presentable at all times. Remains familiar with SGS quality assurance procedures. Complies to all SGS QHSE and HR policies and procedures Bachelor’s degree in administration, Secretarial Studies, or similar. Advanced proficiency in office tools (Excel, Outlook, PowerPoint, Word). Advanced proficiency in Windows-based applications. Good command of the English language (B2+) Prior experience is preferred: Previous experience in administrative roles. Salesforce experience Linked In experience German language skills Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.

Responsibilities

• Primary Responsibilities The Administrative Assistant will be responsible for providing support in the administrative tasks of the business Line.
• Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement: Issue detailed and accurate purchase orders for external vendors and affiliates, ensuring compliance with internal and contractual requirements.
• Track delivery, deadlines, and service quality.
• Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.
• Manage records and documentation associated with each purchase for internal or external audits Assist in the Preparation of Proposals and Tenders: Support the collection of technical, financial, and administrative information required for proposals and…
• Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.

Requirements / Eligibility

• Track delivery, deadlines, and service quality.
• Maintain ongoing communication with vendors and internal teams to resolve issues or adjust orders.
• Manage records and documentation associated with each purchase for internal or external audits Assist in the Preparation of Proposals and Tenders: Support the collection of technical, financial, and administrative information required for proposals and…
• Assist in drafting, reviewing, and formatting documents to meet client or tender requirements.
• Ensure timely submission of proposals, maintaining version control and document tracking.