Procurement & Logistics Specialist 16794

REMOTE STAFF, INC.; Makati; On-site; PHP 400,000 - 600,000; Full time

Job summary

REMOTE STAFF, INC. is seeking a Procurement & Logistics Specialist to manage vendor relationships, purchase orders, and the end-to-end procure-to-pay process. You will oversee RFQs, 3-way matching, and AP workflows, ensuring accurate billing in QuickBooks Online.

Responsibilities include maintaining vendor catalogs, coordinating shipments, and tracking equipment across projects while upholding cost controls and timely deliveries. Strong English communication and Excel skills are essential.

Qualifications

• 2+ years in procurement, purchasing, or AP.
• Advanced Excel skills (lookups, pivot tables).
• Hands-on QuickBooks Online experience.
• Experience with ProcureDesk or similar procurement tool(s).
• Solid grasp of procure-to-pay, RFQ, PO lifecycle, and 3-way matching.
• Strong written and spoken English.

Responsibilities

• Own relationships with vendors and distributors and keep things moving.
• Maintain vendor database with contacts, pricing, terms, and rep info.
• Normalize vendor price lists and track changes in data.

Skills

Vendor management

Procurement

AP/Accounts payable

Advanced Excel

Project coordination

English communication

RFQ process

PO lifecycle

3-way matching

Tools

QuickBooks Online

ProcureDesk

Coupa

Procurify

SAP Ariba

Job description

About the role

This is a Procurement & Logistics Specialist role focused on vendor and distributor management, procurement and PO lifecycle, project tracking and shipments, inbox and communication management, and accounts payable. You will be the point of contact for vendor relationships, manage purchase requisitions and POs, track equipment across projects, secure efficient shipping and freight, and maintain clean vendor billing records in QuickBooks Online.

Key responsibilities

• Own relationships with vendors and distributors — be the point of contact who keeps things moving

• Maintain a clean, current vendor and distributor database: contacts, pricing, terms, account numbers, and rep info

• Maintain and normalize vendor price lists — catch price changes, keep cost data accurate and version-controlled

• Hold vendors accountable: make sure they confirm orders, hit their commitments, and deliver on time

• Create purchase requisitions from project needs and convert approved requisitions into POs

• Send RFQs, collect and compare quotes on price, lead time, and terms

• Create and issue POs in ProcureDesk and manage the full PO lifecycle from requisition to close

• Match vendor bills to POs (3-way match) and flag discrepancies before anything gets paid

• Track equipment across every open project — what's ordered, shipped, landed, and outstanding

• Secure the most efficient shipping and freight — compare carrier and freight options and costs

About you

• 2+ years in procurement, purchasing, or AP — ideally with a shipping/logistics or project-coordination component

• Advanced Excel — lookups, pivot tables, and building clean tracking sheets from messy vendor data

• Hands-on QuickBooks Online experience

• Experience with ProcureDesk or a comparable procurement/PO platform (Coupa, Procurify, SAP Ariba), or the ability to ramp fast

• Solid grasp of the procure-to-pay cycle, RFQ process, PO lifecycle, and 3-way matching

• Relentless follow-through — you chase vendors and carriers until things are resolved

• Ability to read a project timeline and work backward to when equipment has to be ordered

• Strong organization — can keep a busy inbox, multiple open POs, and several project timelines straight at once

• Excellent written and spoken English