Procurement Specialist

NextLogic Distribution Inc.; Cagayan de Oro; On-site; PHP 300,000 - 420,000; Full time

Job summary

NextLogic Distribution Inc. is seeking a Procurement Specialist to oversee sourcing, supplier qualification, and contract negotiations to ensure timely and cost-effective procurement of goods, services, and IT-related offerings.

You will manage the end-to-end purchasing process, coordinate with internal teams, and monitor inventory for optimal stock levels. The role requires a college degree in business-related fields and at least 1 year of procurement experience, preferably in IT.

Qualifications

• Bachelor's degree in Business Management or Industrial Engineering or related field.
• At least 1 year of procurement experience, preferably in an IT industry.
• Knowledgeable in IT products, services and pricing.
• Proficient with Microsoft Office and Google Sheets.
• Strong negotiation and supplier management skills.
• Excellent verbal and written communication; able to multitask.

Responsibilities

• Manage day-to-day procurement and purchasing activities.
• Source, evaluate, and accredit suppliers based on quality, price, reliability, and delivery.
• Obtain quotations, compare proposals, and negotiate pricing and contracts.
• Prepare and process purchase requests and purchase orders.
• Monitor inventory levels and coordinate with departments for stock availability.
• Track purchase orders to ensure timely delivery of goods and services.
• Maintain procurement records including supplier data, POs, invoices and contracts.
• Build and maintain strong supplier relationships and resolve issues promptly.
• Ensure compliance with company policies and ethical standards.
• Identify cost-saving opportunities and drive process improvements.

Skills

Procurement

Negotiation

Supplier management

Communication

Multitasking

IT industry knowledge

Team collaboration

Education

College degree in Business Management or Industrial Engineering

Tools

Microsoft Excel

Google Sheets

Microsoft Word

PDF tools

Job description

About the role

The Procurement Specialist is responsible for overseeing and managing the company's procurement activities to ensure the timely, cost-effective, and efficient acquisition of goods, materials, equipment, and services. The role involves sourcing qualified suppliers, negotiating contracts and pricing, maintaining supplier relationships, monitoring inventory levels, and ensuring compliance with company procurement policies and procedures. The Procurement Specialist works closely with internal departments and external vendors to support the organization's operational and business objectives.

Key responsibilities

• Manage the day-to-day procurement and purchasing activities of the company.
• Source, evaluate, and accredit suppliers based on quality, price, reliability, and delivery performance.
• Obtain quotations, compare supplier proposals, and negotiate pricing, payment terms, and contracts.
• Prepare and process purchase requests and purchase orders in a timely manner.
• Monitor inventory levels and coordinate with departments to ensure adequate stock availability.
• Track and follow up on purchase orders to ensure timely delivery of goods and services.
• Maintain accurate procurement records, including supplier information, purchase orders, invoices, delivery receipts, and contracts.
• Build and maintain strong relationships with suppliers and resolve procurement-related issues promptly.
• Ensure all procurement activities comply with company policies, procedures, and ethical standards.
• Monitor market trends and identify opportunities for cost savings and process improvements.

JOB QUALIFICATIONS

• Candidate must possess a college degree in Business Management, Industrial Engineering or related field

• With at least 1 year experience in procurement or relevant experienced gained from an IT industry
• Knowledgeable in IT products, services and pricing
• Knowledgeable in Microsoft Office (Excel, Word, PDF, etc.) and google sheets
• With strong leadership and good negotiation skills
• Adaptable, hardworking, and committed to work
• Able to clearly communicate verbally and in writing
• Capable of multitasking well under pressure
• Presentable with excellent people skills
• Goal-oriented and proactive; dependable and trustworthy