Procurement Associate

ABSI; Manila; On-site; PHP 334,800 - 502,200; Full time

Job summary

ABSI in Manila seeks a Procurement Associate to manage the purchasing process, ensuring timely acquisition of high-quality goods and vendor relationships. You will handle purchase orders, vendor onboarding, and compliance documentation.

The ideal candidate has a Bachelor’s degree and at least 1 year of procurement experience, along with strong analytical and negotiation skills. Proficiency in ERP systems and Excel is essential.

Qualifications

• At least 1 year of experience in procurement, purchasing, supply chain, or an administrative/analytical role.
• Experience with ERP or procurement software.

Responsibilities

• Process purchase requisitions, generate and track purchase orders.
• Research and onboard new vendors, maintain vendor databases.
• Assist in obtaining competitive quotes and negotiate deals.
• Coordinate with logistics to monitor delivery schedules.
• Ensure compliance with procurement activities and maintain records.
• Resolve billing discrepancies and ensure timely payments.

Skills

Attention to Detail

Negotiation Skills

Problem‑Solving

Communication

Education

Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Finance, or a related field

Tools

SAP

Oracle

NetSuite

Coupa

Microsoft Excel

Job description

The Procurement Associate supports the end-to-end purchasing process, ensures the timely acquisition of high-quality goods and services, and maintains strong vendor relationships. This role balances administrative diligence with analytical sourcing to optimize company spend and ensure seamless supply chain or operational support.

Key Responsibilities

• Purchase Order Management: Process purchase requisitions, generate accurate Purchase Orders (POs), and track them through approval, delivery, and invoicing stages
• Vendor Management: Research new vendors, assist in onboarding suppliers, maintain updated vendor databases, and evaluate supplier performance regarding delivery times, quality, and pricing
• Sourcing & Negotiations: Assist in obtaining competitive quotes (RFQs/RFPs), analyze pricing trends, and negotiate basic terms to secure cost-effective deals without compromising quality
• Inventory & Delivery Tracking: Coordinate with logistics and warehouse teams to monitor delivery schedules, resolve shipment discrepancies (e.g., damaged goods, incorrect quantities), and expedite urgent orders
• Compliance & Documentation: Ensure all procurement activities comply with internal company policies, financial guidelines, and legal regulations. Maintain meticulous records of contracts, receipts, and pricing histories
• Financial Reconciliation: Partner with the Accounts Payable department to resolve billing or invoice discrepancies and ensure accurate, timely payments to vendors

Qualifications & Skills

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Finance, or a related field
• Experience: At least 1 year of experience in procurement, purchasing, supply chain, or an administrative/analytical role supporting financial operations
• Technical Proficiency: Experience with ERP or procurement software (e.g., SAP, Oracle, NetSuite, Coupa, or similar platforms)
• Strong proficiency in Microsoft Excel (data sorting, pivot tables, VLOOKUPs)

Core Competencies

• Attention to Detail: High accuracy in handling numbers, legal clauses, and tracking data
• Negotiation Skills: Ability to tactfully communicate requirements and find mutually beneficial pricing
• Problem‑Solving: Quick to identify and resolve supply chain bottlenecks or billing issues
• Communication: Exceptional written and verbal communication skills for building internal stakeholder trust and managing external vendor relationships