Procurement Assistant

YTO EXPRESS; Philippines; On-site; PHP 391,000 - 725,000; Full time

Job summary

YTO EXPRESS in the Philippines is seeking a procurement support specialist to assist with sourcing suppliers, processing PRs/POs, and managing supplier communications. You will coordinate cross-functionally with Logistics, Operations, and Finance to ensure accurate documentation and timely deliveries.

The ideal candidate has 1–2 years of procurement or logistics experience, strong Excel skills, and meticulous attention to detail in a fast-paced environment.

Qualifications

• Bachelor's degree in supply chain, logistics, business administration, or related field.
• 1–2 years of procurement, purchasing, logistics, or supply chain experience preferred.
• Knowledge of basic procurement processes, supplier sourcing, canvassing, and purchasing documents.
• Proficient with Microsoft Excel and MS Office applications.

Responsibilities

• Assist in sourcing and canvassing suppliers for logistics materials and services.
• Prepare and process Purchase Requests (PR), Purchase Orders (PO), and other procurement documents.
• Request and compare supplier quotations for competitive pricing and specifications.
• Coordinate with suppliers on orders, pricing, availability, and delivery schedules.
• Monitor purchase orders and ensure timely delivery of items.
• Maintain accurate records of suppliers, quotations, and deliveries.
• Coordinate with Logistics, Operations, Finance and other departments for procurement needs.
• Assist in checking deliveries against orders and invoices.
• Monitor inventory levels of logistics supplies and coordinate replenishment.
• Assist in supplier evaluation and maintain supplier database.

Skills

Negotiation

Communication

Coordination

Organizational skills

Attention to documentation

Detail orientation

Education

Bachelor's degree in supply chain management, logistics, business administration

Tools

Microsoft Excel

Job description

About the role

This role involves supporting procurement operations within a logistics environment, including sourcing suppliers, processing purchase documentation, comparing quotations, coordinating with suppliers and internal departments, monitoring order status and inventory levels, maintaining procurement records, and ensuring compliance with company policies.

Key responsibilities

• Assist in sourcing and canvassing suppliers for logistics-related materials, equipment, and services
• Prepare and process Purchase Requests (PR), Purchase Orders (PO), and other procurement documents
• Request and compare supplier quotations to ensure competitive pricing and appropriate specifications
• Coordinate with suppliers regarding orders, pricing, availability, delivery schedules, and payment requirements
• Monitor the status of purchase orders and ensure timely delivery of requested items
• Maintain accurate records of suppliers, quotations, purchase orders, deliveries, and other procurement documents
• Coordinate with Logistics, Operations, Finance, and other departments regarding procurement requirements
• Assist in checking delivered items against purchase orders, invoices, and delivery receipts
• Monitor inventory levels of frequently used logistics supplies and coordinate replenishment when necessary
• Assist in supplier evaluation and maintain an updated supplier database

About you

• Bachelor's degree in Supply Chain Management, Logistics, Business Administration, or a related field
• 1–2 years of experience in procurement, purchasing, logistics, or supply chain management is preferred
• Knowledge of basic procurement processes, supplier sourcing, canvassing, and purchasing documentation
• Proficient in Microsoft Office applications, particularly Microsoft Excel
• Strong negotiation, communication, coordination, and organizational skills
• Detail-oriented and able to manage multiple procurement requests and deadlines
• Strong attention to accuracy and documentation
• Willing to work in a fast-paced logistics environment