Procurement Assistant

Wills International Sales Corporation; Taguig; On-site; PHP 180,000 - 240,000; Full time

Job summary

Wills International Sales Corporation is seeking a procurement assistant to manage requisitions, POs, and supplier contracts. You will maintain organized filing of procurement records and assist with RFP/RFQ processes.

You will also track orders, update supplier data, generate spend analyses, and coordinate with warehouses to ensure timely delivery. Strong communication with suppliers and internal teams is essential.

Qualifications

• Knowledge of procurement processes (requisitions, POs, contracts).
• Experience in supplier communications and quotes.
• Familiarity with spend analysis and supplier performance metrics.

Responsibilities

• Prepare requisitions and purchase orders; maintain procurement records.
• Update supplier data and track order statuses; expedite deliveries as needed.
• Assist with RFP/RFQ processes and coordinate with warehouses for timely receipt of materials.
• Liaise with accounts payable to resolve invoice discrepancies and payment issues.

Skills

Procurement basics

Supplier communication

Data reporting

Cross-functional coordination

Tools

Procurement software

Job description

• Prepare and process purchase requisitions, purchase orders, and other relevant procurement documentation.

• Maintain organized filing systems for purchase orders, invoices, supplier contracts, and other procurement records.

• Assist with the Request for Proposal (RFP) or Request for Quotation (RFQ) processes.

• Schedule meetings and appointments for the procurement team.

Data Management and Reporting

• Update and maintain supplier information, pricing, and lead time data in procurement systems or spreadsheets.

• Track order statuses and expedite deliveries as needed.

• Assist in generating purchasing reports on spend analysis, supplier performance, and other relevant metrics.

Supplier Communication

• Assist with obtaining quotes and product information from suppliers.

• Track and communicate updates on order progress, delivery schedules, and potential delays.

• Handle routine supplier inquiries and elevate complex issues to the Purchasing Supervisor or Manager.

Team Collaboration

• Assist with research to identify new suppliers or alternative materials.

• Coordinate with warehouse and logistics teams to ensure timely receipt and proper storage of incoming materials.

• Collaborate with the accounts payable team to resolve invoice discrepancies or payment issues. Handle customer inquiries regarding order status and delivery updates.

• Monitor warehouses and millers to fast-track loading and dispatching of trucks.

• Assist in the monitoring of GPS.

• Assist in providing customer's delivery requirements.

• Servicing other companies.