Purchasing Assistant

Mech-Air Systems Corporation; Caloocan; On-site; PHP 223,000 - 391,000; Full time

Job summary

Mech-Air Systems Corporation is seeking a Purchasing Assistant to source, negotiate, and procure goods and services essential to operations. You will manage supplier relationships, issue POs, and maintain records to ensure on-time, cost-effective purchasing.

The role focuses on evaluating suppliers, comparing quotations, and coordinating with finance, warehouse, and production teams to meet procurement budgets and timelines.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain, or related field (preferred).
• Proven experience in purchasing, procurement, or supply chain.
• Strong negotiation and communication skills.
• Knowledge of procurement processes and vendor management.
• Ability to analyze data and prepare purchasing reports.

Responsibilities

• Identify and evaluate potential suppliers, vendors, and contractors.
• Request and compare quotations to obtain the best price and value.
• Negotiate pricing, terms, and delivery schedules with suppliers.
• Issue purchase orders (POs) and maintain accurate purchasing records.
• Monitor inventory levels and coordinate with relevant departments to forecast needs.
• Track and follow up on orders to ensure timely delivery.
• Resolve supplier issues, including delays, defective materials, or pricing discrepancies.
• Maintain a supplier database and evaluate supplier performance regularly.
• Ensure compliance with company procurement policies and budget requirements.
• Collaborate with finance, warehouse, and production teams for proper order processing.
• Prepare periodic purchasing reports (cost analysis, savings, supplier performance).

Skills

Negotiation

Supplier management

Data analysis

Communication

Education

Bachelor’s degree in Business Administration, Supply Chain, or related field

Job description

The Purchasing Assistant is responsible for sourcing, negotiating, and procuring goods and services required by the company. This role ensures that materials are purchased at the best price, quality, and delivery terms while maintaining accurate records and building strong relationships with suppliers.

Key Responsibilities

• Identify and evaluate potential suppliers, vendors, and contractors.

• Request and compare quotations to obtain the best price and value.

• Negotiate pricing, terms, and delivery schedules with suppliers.

• Issue purchase orders (POs) and maintain accurate purchasing records.

• Monitor inventory levels and coordinate with relevant departments to forecast needs.

• Track and follow up on orders to ensure timely delivery.

• Resolve supplier issues, including delays, defective materials, or pricing discrepancies.

• Maintain a supplier database and evaluate supplier performance regularly.

• Ensure compliance with company procurement policies and budget requirements.

• Collaborate with finance, warehouse, and production teams for proper order processing.

• Prepare periodic purchasing reports (cost analysis, savings, supplier performance).

Qualifications & Skills

• Bachelor’s degree in Business Administration, Supply Chain, or related field (preferred).

• Proven experience in purchasing, procurement, or supply chain.

• Strong negotiation and communication skills.

• Knowledge of procurement processes and vendor management.

• Ability to analyze data and prepare purchasing reports.