PURCHASING STAFF

Ark Industries Inc; Philippines; On-site; PHP 446,000 - 670,000; Full time

Job summary

Ark Industries Inc. is seeking a result-driven Procurement Specialist in the Philippines to manage end-to-end procurement activities. You will source suppliers, obtain quotations, and negotiate terms to ensure timely, cost-effective purchases for projects.

The role requires strong coordination with engineering, warehouse, and accounting teams, plus meticulous record-keeping and adherence to approved specifications and budgets.

Qualifications

• Experience in end-to-end procurement and supplier management.
• Ability to negotiate with vendors and manage purchase orders.
• Knowledge of BOQ/specifications and project procurement processes.
• Strong documentation and record-keeping skills.
• Effective coordination with engineering, warehouse, and accounting.

Responsibilities

• Handle Procurement and Purchasing from receiving requests to PO placement.
• Source suppliers, request quotations, and negotiate terms.
• Manage supplier relationships and performance.
• Coordinate with project teams to meet material requirements.
• Maintain records of quotations, invoices, and deliveries.
• Monitor budgets and cost-saving opportunities.
• Provide procurement updates to stakeholders and report delays.

Job description

Duties and Responsibilities

1. Procurement and Purchasing

   • Receive and review Material Requests, Purchase Requests, and other procurement requirements.

   • Source and canvass materials, equipment, tools, and services from qualified suppliers.

   • Request and compare quotations from different suppliers.

   • Negotiate prices, payment terms, delivery schedules, and other commercial conditions.

   • Prepare Purchase Orders (PO) and ensure proper approval before placing orders.

   • Monitor purchase orders from order placement until delivery.

2. Supplier Management

   • Identify and develop relationships with reliable suppliers and subcontractors.

   • Maintain an updated supplier database and contact information.

   • Evaluate suppliers based on price, quality, availability, delivery performance, and reliability.

   • Coordinate with suppliers regarding quotations, availability, delivery, and payment concerns.

   • Address and resolve issues involving incorrect, damaged, or delayed deliveries.

3. Project Procurement

   • Coordinate with Project In-Charge, Engineering, Warehouse, and other departments regarding project material requirements.

   • Ensure that materials are purchased according to approved specifications, BOQ, and project requirements.

   • Monitor urgent and critical materials needed for ongoing projects.

   • Ensure materials are delivered to the correct project site and within the required schedule.

4. Documentation and Records

   • Maintain complete records of quotations, canvass sheets, purchase orders, delivery receipts, invoices, and other procurement documents.

   • Ensure proper filing and documentation of all purchasing transactions.

   • Prepare purchasing reports and procurement monitoring updates.

   • Monitor pending Purchase Orders and outstanding deliveries.

   • Coordinate with Accounting regarding invoices, payment requirements, and supplier documents.

5. Cost Control

   • Obtain competitive prices and recommend cost-effective suppliers.

   • Compare supplier quotations and identify opportunities for cost savings.

   • Monitor price changes of commonly purchased construction materials.

   • Ensure purchases are within the approved budget and authorized requirements.

6. Coordination

   • Coordinate closely with Engineering, Project Management, Warehouse, Accounting, and Administration.

   • Provide updates regarding the status of requested materials and deliveries.

   • Immediately report delays, price increases, unavailable materials, or other procurement concerns to the immediate supervisor.