Purchasing Assistant

GMD Productions Inc.; Marikina; On-site; PHP 279,000 - 390,600; Full time

Job summary

A reputable production company in Marikina is seeking a Purchasing Assistant to support the procurement team. The ideal candidate will assist in sourcing suppliers, processing purchase orders, and maintaining records. Fresh graduates or those with up to 1 year of experience in finance or supply chain management are encouraged to apply. Key competencies include negotiation skills, customer service orientation, and proficiency in Microsoft Office.

Qualifications

• Fresh Graduate or at least 1 year of experience in the same field is an advantage.

Responsibilities

• Assist in sourcing suppliers and obtaining quotes for goods and services.
• Create and process purchase orders accurately and in a timely manner.
• Track and follow up on orders to ensure timely delivery.
• Coordinate with departments to clarify purchasing requirements.
• Maintain updated records of suppliers, purchase orders, and pricing.
• Communicate with vendors regarding order status and discrepancies.
• Verify and process invoices for payment in collaboration with finance.
• Monitor inventory levels and reorder supplies as needed.

Skills

Negotiation skills

Organizational skills

Customer service orientation

Time management

Familiarity with supply chain

Knowledge of purchasing

Proficiency in Microsoft Office

Education

Associate's or Bachelor’s degree in Business, Finance, Supply Chain Management

Job description

About the Role: The Purchasing Assistant supports the procurement team in efficiently sourcing, ordering, and tracking materials, supplies, and services necessary for business operations.

Responsibilities:

1. Assist in sourcing suppliers and obtaining quotes for goods and services.
2. Create and process purchase orders accurately and in a timely manner.
3. Track and follow up on orders to ensure timely delivery.
4. Coordinate with concerned departments to clarify purchasing requirements
5. Maintain updated records of suppliers, purchase orders, and pricing.
6. Communicate with vendors regarding order status, changes, or discrepancies.
7. Verify and process invoices for payment in collaboration with the finance team.
8. Monitor inventory levels and reorder supplies as needed.
9. Perform other duties and responsibilities that may be assigned by Procurement Manager relevant to the position.

Qualifications:

Education

• Associate’s or Bachelor’s degree in Business, Finance, Supply Chain Management or a related field.

Experience

• Fresh Graduate or at least 1 year of experience in the same field is an advantage.

Training Skills

• Negotiation and organizational skills
• Customer service orientation
• Can manage time and meet deadlines effectively
• Familiarity with supply chain and logistics process is advantage
• Knowledge of purchasing
• Proficiency in Microsoft Office