Procurement Assistant

Geoharbour Construction Philippines Inc.; Philippines; On-site; PHP 223,000 - 402,000; Full time

Benefits offered by this job

HMO

Free meals

Sleeping quarters

Job summary

Geoharbour Construction Philippines Inc. is seeking a Procurement Assistant to support the procurement engineer in purchasing materials, equipment, and services for projects.

You will handle RFQs, POs, supplier coordination, and quotation comparisons, alongside maintaining procurement trackers and documentation. The role requires a 1-year procurement or admin background, strong Excel skills, and the ability to work on-site in Gapan, Nueva Ecija.

Qualifications

• Bachelor's degree in business administration, supply chain management, engineering, accounting or related field.
• At least 1 year of experience in procurement, purchasing or admin support; construction or renewable energy experience is a plus.
• Knowledge of RFQs, purchase orders, supplier coordination and quotation comparison.
• Proficient in Microsoft Office, particularly Excel.
• Good communication, organizational, negotiation and follow-up skills.
• Detail-oriented and able to manage multiple procurement requirements.
• Willing to be assigned on-site in Gapan, Nueva Ecija.

Responsibilities

• Assist the Procurement Engineer in purchasing materials, equipment, tools and services for the project.
• Prepare and process RFQs, Purchase Orders and other procurement documents.
• Coordinate with suppliers and subcontractors regarding quotations, pricing, availability, and delivery schedules.
• Request and compare supplier quotations and prepare quotation comparison sheets.
• Follow up on purchase orders, material deliveries and outstanding procurement requirements.
• Maintain and update the procurement tracker and supplier database.
• Coordinate with Site Team, Engineering, Planning, Warehouse, Finance and Procurement Engineer.
• Ensure procurement documents are filed, recorded and updated.
• Monitor material status and identify potential delivery delays or shortages.
• Assist in checking supplier documents, delivery receipts, invoices and other supporting documents.
• Assist in preparing weekly procurement status reports for management.
• Perform other procurement-related tasks as assigned by Procurement Engineer or Project Manager.

Education

Bachelor's Degree in Business Administration, Supply Chain Management, Engineering, Accounting, or any related course

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

SAP / ERP

Microsoft Project / Primavera P6

Job description

Negotiable

On-site - Taguig 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Insurance Health & Wellness

HMO

Free Meals, Sleeping Quarters

Procurement Assistant – Job Description

Key Responsibilities:

• Assist the Procurement Engineer in the purchasing of materials, equipment, tools, and services required for the project.
• Prepare and process Request for Quotations (RFQs), Purchase Orders (POs), and other procurement documents.
• Coordinate with suppliers and subcontractors regarding quotations, pricing, availability, and delivery schedules.
• Request and compare supplier quotations and prepare quotation comparison sheets.
• Follow up on purchase orders, material deliveries, and outstanding procurement requirements.
• Maintain and update the procurement tracker and supplier database.
• Coordinate with the Site Team, Engineering, Planning, Warehouse, Finance, and Procurement Engineer regarding material requirements.
• Ensure that procurement documents are properly filed, recorded, and updated.
• Monitor the status of materials and identify potential delivery delays or shortages.
• Assist in checking supplier documents, delivery receipts, invoices, and other supporting documents.
• Assist in preparing weekly procurement status reports for management.
• Perform other procurement‑related tasks assigned by the Procurement Engineer or Project Manager.

Required Software / Technical Skills

• Microsoft Excel – procurement tracking, quotation comparison, and reports.
• Microsoft Word – preparation of purchase and procurement documents.
• Microsoft Outlook – supplier and internal coordination.
• SAP / ERP or Procurement System – experience is an advantage.
• Microsoft Project / Primavera P6 – basic knowledge is an advantage for monitoring procurement schedules.

Preferred Qualifications

• Bachelor's Degree in Business Administration, Supply Chain Management, Engineering, Accounting, or any related course.
• At least 1 year of experience in procurement, purchasing, or administrative support; construction or renewable energy experience is an advantage.
• Knowledge of RFQs, purchase orders, supplier coordination, and quotation comparison.
• Proficient in Microsoft Office, particularly Excel.
• Good communication, organizational, negotiation, and follow‑up skills.
• Detail‑oriented and able to manage multiple procurement requirements.
• Willing to be assigned on-site in Gapan, Nueva Ecija.