Procurement Associate

Calm Sands Inc.; Mandaluyong; On-site; PHP 360,000 - 480,000; Full time

Benefits offered by this job

HMO

Free meals

Job summary

Calm Sands Inc. is seeking a Procurement Associate to support sourcing, purchasing, and planning activities at our Mandaluyong site. You will coordinate suppliers, process POs, monitor stock, and assist in planning to balance cost efficiency with operations.

On-site role with collaboration across procurement, warehouse, finance, and sales. The ideal candidate has a Industrial Engineering/SCM/Business background and 1–2 years in procurement, with strong Excel and ERP familiarity.

Qualifications

• Bachelor's degree in a related field is required.
• 1–2 years of procurement, purchasing, or supply planning experience.
• Experience with sourcing, supplier coordination, PO processing, and inventory control is preferred.
• Knowledge of demand planning, reorder points, and stock coverage is advantageous.
• Proficiency in Microsoft Excel; ERP/NetSuite experience preferred.
• Strong negotiation, communication, coordination, and vendor management skills.
• Detail oriented with ability to manage multiple priorities in a fast-paced environment.
• Familiarity with procurement documents like quotations, POs, delivery receipts, invoices, and supplier accreditation.
• Experience collaborating with suppliers, warehouses, and cross-functional teams is a plus.

Responsibilities

• Source suppliers and request quotations based on approved requirements.
• Evaluate proposals based on pricing, lead time, and availability.
• Prepare and process purchase orders and track delivery status.
• Coordinate production schedules, dispatch, delivery timelines, and urgent requirements.
• Maintain supplier database, price lists, and procurement records.
• Assist in supplier accreditation, performance reviews, and cost-saving initiatives.
• Monitor inventory levels and determine replenishment needs.
• Assist in demand and supply planning based on forecast and stock movement.
• Review stock coverage and reorder points to ensure availability.
• Coordinate replenishment with suppliers and warehouse per planned demand.
• Monitor back orders, critical stocks, and on-time delivery.
• Assist in inventory counts, reconciliation, and reporting.
• Support planning for new product launches and promotions.
• Coordinate with Warehouse, Finance, Sales, and Operations on purchasing concerns.
• Ensure procurement documents are complete for payment and receiving.
• Prepare procurement and inventory reports and supplier updates.
• Perform duties related to procurement and planning as assigned.

Skills

Procurement

Supply chain

Sourcing

Supplier coordination

Purchase orders

Inventory monitoring

Replenishment planning

Demand planning

Inventory analysis

Reorder points

Stock coverage monitoring

Excel

ERP experience

NetSuite

Negotiation

Communication

Coordination

Vendor management

Attention to detail

Multi-tasking

Procurement docs

Cross-functional collaboration

Education

Bachelor's degree in Industrial Engineering, Supply Chain Management, Business Administration, or any related field

Job description

On-site - Mandaluyong 1-3 Yrs Exp Bachelor Full-time

Job Description

Government Mandated Benefits

Insurance Health & Wellness

HMO

Free Meals

The Procurement Associate supports both purchasing and planning functions by ensuring timely sourcing, replenishment, and availability of company requirements. The role is responsible for supplier coordination, purchase order processing, inventory monitoring, and planning support to maintain stock availability while balancing cost efficiency and operational requirements. The position works closely with suppliers, warehouse, finance and sales to support smooth day-to-day supply chain operations.

Primary Responsibilities:

• Source suppliers and request quotations based on approved purchase requirements.
• Evaluate supplier proposals based on pricing, lead time, and availability.
• Prepare and process purchase orders and monitor status until delivery completion.
• Coordinate with suppliers regarding production schedules, dispatch, delivery timelines, and urgent requirements.
• Maintain supplier database, price lists, and procurement records.
• Assist in supplier accreditation, performance review, and cost-saving initiatives.
• Monitor inventory levels of trade and non-trade items and identify replenishment requirements.
• Assist in demand and supply planning based on forecast, stock movement, and business requirements.
• Review stock coverage, reorder points, and lead times to support inventory availability.
• Coordinate replenishment requirements with suppliers and warehouse based on planned demand.
• Monitor back orders, critical stocks, and delivery timeliness to avoid stock outs.
• Assist in inventory count activities, stock reconciliation, and inventory reporting.
• Support planning for new product launches, promotions, and seasonal requirements.
• Coordinate with Warehouse, Finance, Sales, and Operations regarding purchasing and supply concerns.
• Ensure timely submission and completeness of procurement documents for payment and receiving requirements.
• Prepare procurement and inventory reports, trackers, and supplier updates as required.
• Perform procurement and planning-related duties assigned by management.

Qualifications Skills:

• Bachelor's degree in Industrial Engineering, Supply Chain Management, Business Administration, or any related field.
• 1-2 years experience in procurement, purchasing, supply planning, inventory planning, or supply chain operations.
• Knowledge in sourcing, supplier coordination, purchase order processing, inventory monitoring, and replenishment planning.
• Familiarity with demand planning, inventory analysis, reorder points, and stock coverage monitoring is an advantage.
• Proficient in Microsoft Excel; ERP/ NetSuite experience is preferred.
• Strong negotiation, communication, coordination, and vendor management skills.
• Detail oriented and able to manage multiple priorities in a fast-paced environment.
• Knowledge of procurement documentation including quotations, purchase order, delivery receipts, invoices, and supplier accreditation.
• Experience collaborations with suppliers, warehouses, and cross-functional teams is an advantage.

Decision-Making Skills Canvassing/Purchasing Negotiating Skills Marketing Research Inventory Management Problem Solving Skills

HR Generalist Calm Sands Inc.

Working Location

Unit 506, 5th floor, Greenfield Tower. H3G3+G99, Mayflower St, Mandaluyong City, 1550 Metro Manila, Philippines