Procurement Assistant

SGS Global Business Services Asia Inc.; Muntinlupa; On-site; PHP 400,000 - 560,000; Full time

Job summary

SGS Global Business Services Asia Inc. is seeking an experienced purchasing professional to execute operations via Oracle iProcurement (I-Proc) for standard materials and services.

The role ensures timely, cost-efficient, and compliant processing of requests, including proactive stakeholder communication. The successful candidate will manage purchase requests, create POs, monitor orders, address delays, and ensure accurate goods receipts and documentation storage.

Qualifications

• Experience executing purchasing activities via Oracle iProcurement (I-Proc).
• Understanding of catalogs, supplier selection and cost-center rules.
• Commitment to compliance, governance and process adherence.

Responsibilities

• Complies with SGS Code of Integrity and Professional Conduct at all times.
• Receives and validates purchase requests from internal requesters for standard materials and services in scope.
• Creates and submits purchase orders in Oracle I-Procurement based on approved requests.
• Monitors open POs, follows up on confirmations and delivery dates with suppliers or local contacts.
• Identifies delays or issues in the supply process and initiates corrective actions with local stakeholders.
• Provides proactive status updates on order placement, delivery dates and countermeasures.
• Performs goods receipt posting in I-Procurement and posts related documentation to SharePoint.
• Supports clarification of basic invoice discrepancies with local finance/AP and requester.
• Adheres to internal standards and contributes to continuous improvement of the I-Proc purchasing process.

Job description

Primary Responsibilities

This role supports internal requesters and local affiliates by executing operational purchasing activities via Oracle iProcurement (I-Proc) for defined standard materials and services. The position ensures timely, cost-efficient and compliant execution of purchase requests within the agreed scope and service levels, including proactive communication with stakeholders.

Specific Responsibilities

• At all times, complies with the SGS Code of Integrity and Professional Conduct.

• Receives and validates purchase requests from internal requesters (e.g. via template or email) for standard materials and services in scope.

• Creates and submits purchase orders in Oracle I-Procurement (I-Proc) based on approved requests, following defined catalog, supplier and cost-center rules.

• Monitors open purchase orders, follows up on confirmations and delivery dates with suppliers and/or local contacts, and updates order status in I-Proc.

• Identifies delays, missing confirmations or other issues in the supply process and initiates corrective actions in alignment with local stakeholders (e.g. alternative article, escalation, cancellation).

• Provides proactive status updates to the original requester regarding order placement, expected delivery dates, delays and applied countermeasures.

• Performs goods receipt posting in I-Proc / Oracle based on received and validated delivery notes, ensuring correct quantities, references and dates.

• Ensures that scanned delivery notes and related supporting documents are correctly stored in the defined SharePoint structure and are easily retrievable.

• Supports clarification of basic invoice discrepancies related to I-Proc orders in collaboration with local finance / AP and the requester.

• Adheres to internal standards, policies and procedures and contributes to continuous improvement of the I-Proc purchasing process.