Procurement Operations Associate (0-2 years) – Gurugram

HypTechie; Hinoba-an; On-site; PHP 231,000 - 363,000; Full time

Job summary

HypTechie in Gurugram is seeking a Procurement Operations Associate to support procurement processes and supplier interactions. You will help manage the end-to-end PO lifecycle, from requisition to payment, and assist with sourcing and negotiation activities to achieve best value.

Responsibilities include processing invoices, coordinating with vendors, and generating essential reports while ensuring process adherence and compliance.

Qualifications

• Graduation is required.
• 0–3 years of experience in procurement operations preferred.

Responsibilities

• Manage PO lifecycle: requisitions, approvals, goods receipts, invoices.
• Coordinate with suppliers to obtain quotes, negotiate terms, and secure best pricing.
• Support spot buy sourcing with quick PO placement and favorable terms.
• Assist in maintaining supplier performance and resolving billing discrepancies.
• Prepare and analyze reports from SAP/Coupa as needed.
• Ensure compliance with internal controls and SOX requirements.

Skills

Procurement Operations

Education

Any Graduation

Job description

Procurement Operations Associate|Full time| Experience: 0-2 years |Job No. AIOC-S01645125|Gurugram

• Skill required:Procurement Operations – Procurement Support
• Designation: Procurement Operations Associate
• Qualifications:Any Graduation
  
• Years of Experience:0to 3 years

What would you do?

• You will be aligned with our Procurement vertical and help us in the process of finding and agreeing to terms, and acquiring goods, services, or works from an external source, often via a tendering or competitive bidding process.
• Procurement is used to ensure the buyer receives goods, services, or works at the best possible price when aspects such as quality, quantity, time, and location are compared.
• You will be working as a part of Procurement management team which uses a systematic approach for buying all the goods and services needed for a company to stay sustainable.
• They are involved in the identification of need, finding and qualifying the suppliers, requesting proposals, negotiating with suppliers, contracting, delivery and analyzing results.
• In Spot Buy Sourcing, you will be responsible for Spot Buy Sourcing, a custom B2B marketplace approach of placing purchase orders in minimal time with better pricing.
• You will be involved in Self-service requisitioning application that controls requester spending and handling multiple activities included in researching and sourcing vendors (from client approved supplier list), obtaining quotes with pricing, capabilities, turnaround times, and quality of work, and negotiating contracts.

What are we looking for?

• In this role you would require to solve increasingly complex problem Create and manage the Purchase Order lifecycle including purchase requisitions, approvals, goods receipts, and invoices.
• Liaises with internal and external vendors to resolve procurement, billing and payment discrepancies maintaining and providing high quality customer service.
• Identify and recommend process changes or solutions to prevent recurrence

1. 1. Accurate processing of PO/NON PO invoices in Coupa/SAP
   2. Sort Scan received invoices/send invoice to OCR Batch
   3. Determine error and resolve any interface/posting errors
   4. Assist team with GIRIR clearing and Debit balance clearing.
   5. Should be well versed with GRIR account clearing, debit balance investigate variance and clearing
   6. Ensure team reconciles vendor statements on agreed timelines / resolving the open items coming in account reconciliations
   7. Generate adhoc or agreed reports from SAP within the agreed timelines
   8. Should support Internal / external audit requirements/Ensure SOX Compliance
   9. Timely updation of process documents (SOPs)/procuredures
   10. Ability to carry out Root Cause Analysis (RCA) and recommend Corrective Action Plan (CAP).
   11. Adhering to SLA / KPI / Other relevant metrics reporting
   12. In this role you would require to solve increasingly complex problem
   13. Accurate processing of PO/NON PO invoices in Coupa/SAP
   14. Sort Scan received invoices/send invoice to OCR Batch
   15. Determine error and resolve any interface/posting errors
   16. Assist team with GIRIR clearing and Debit balance clearing
   17. Should be well versed with GRIR account clearing, debit balance investigate variance and clearing
   18. Ensure team reconciles vendor statements on agreed timelines / resolving the open items coming in account reconciliations
   19. Generate adhoc or agreed reports from SAP within the agreed timelines
   20. Should support Internal / external audit requirements/Ensure SOX Compliance
   21. Timely updation of process documents (SOPs)/procuredures
   22. Ability to carry out Root Cause Analysis (RCA) and recommend Corrective Action Plan (CAP).
   23. Adhering to SLA / KPI / Other relevant metrics reporting
       

Roles and Responsibilities:

In this role you are required to solve routine problems, largely through precedent and referral to general guidelines

Your expected interactions are within your own team and direct supervisor

You will be provided detailed to moderate level of instruction on daily work tasks and detailed instruction on new assignments

The decisions that you make would impact your own work

You will be an individual contributor as a part of a team, with a predetermined, focused scope of work

Please note that this role may require you to work in rotational shifts In this role you are required to solve routine problems, largely through precedent and referral to general guidelines

Your expected interactions are within your own team and direct supervisor You will be provided detailed to moderate level of instruction on daily work tasks and detailed instruction on new assignments

The decisions that you make would impact your own work

You will be an individual contributor as a part of a team, with a predetermined, focused scope of work

Please note that this role may require you to work in rotational shifts