Procurement Administrator: PO & Supplier Coordination

Cloudstaff; Pampanga; On-site; PHP 390,600 - 613,800; Full time

Benefits offered by this job

Health and life insurance

Leave credits

Flexible leave credits

Career advancement

Company-provided PC/Laptop

Office perks and social events

Job summary

Cloudstaff in the Philippines is seeking a detail-oriented Purchasing Administrator to support the procurement team. You will raise POs, maintain system data, and ensure timely supplier communication to keep the procurement process smooth.

The role requires strong data accuracy, excellent communication with suppliers and internal teams, and familiarity with NetSuite or similar ERP systems. This office-based position offers growth and collaborative culture.

Qualifications

• Strong attention to detail and accuracy in data entry and order management.
• Excellent communication and relationship management with internal teams and external suppliers.
• Proficient in ERP systems (experience with NetSuite preferred).
• Strong organisational skills and ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Raise purchase orders (POs) with the relevant suppliers as instructed by Category Buyers.
• Maintain accurate records of all POs and log any stock or supply issues for review by the relevant Category Buyer.
• Ensure all expected delivery dates (at line level) are accurate and up to date in NetSuite at the time of order.
• Review supplier order confirmations to verify that pricing, quantities, and delivery dates align with the corresponding PO details in NetSuite.
• Run and review the 'Outstanding PO Lines' report daily to identify any overdue items. Follow up with suppliers to obtain revised delivery dates and update NetSuite accordingly.
• Manage supplier delivery discrepancies and coordinate returns for items within your assigned categories or for POs you have raised.
• Collaborate with the Finance team to investigate and resolve any supplier invoice discrepancies related to your purchase orders.

Skills

Data entry accuracy

Communication skills

Attention to detail

Organisational skills

Tools

NetSuite ERP

Job description

Cloudstaff in the Philippines is seeking a detail-oriented Purchasing Administrator to support the procurement team. You will raise POs, maintain system data, and ensure timely supplier communication to keep the procurement process smooth.

The role requires strong data accuracy, excellent communication with suppliers and internal teams, and familiarity with NetSuite or similar ERP systems. This office-based position offers growth and collaborative culture.