Purchasing & Administrative Coordinator

Outsourced Quality Assured Services Pty; Philippines; Hybrid; PHP 279,000 - 446,000; Full time

Job summary

Outsourced.ph is seeking a Purchasing & Administrative Coordinator in the Philippines. The role requires handling POs, vendor quotes, and supplier sourcing while maintaining records. You will support projects, coordinate shipments, and manage travel arrangements for the team.

The ideal candidate has at least 3 years in purchasing, fluent English, and strong organizational skills to work with US-based clients and internal teams from a remote Philippines-based environment.

Qualifications

• Minimum 3 years of purchasing experience.
• Experience with US-based suppliers is a plus.
• Fluent written and spoken English.

Responsibilities

• Create and issue POs using QuickBooks Enterprise Desktop and track orders.
• Coordinate shipping updates and freight approvals for clients.
• Collaborate across sales, engineering, accounting, production, and project management.
• Book travel arrangements and organize electronic file directories.

Skills

Fluent English

Time management

Attention to detail

Tools

QuickBooks Enterprise Desktop

Microsoft Office

CRM/ERP platforms

Job description

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Purchasing & Administrative Coordinator

Full Time Employee

Job Summary

Purchasing & Administrative Coordinator

Job Description

About Us

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

Purchasing & Administrative Coordinator

Work Schedule: Monday - Friday, 8:00 a.m. to 5:00 p.m. PST (Full-Time, Dedicated)

Required Experience: Minimum 3 years of purchasing experience

Key Responsibilities

• Purchasing & Procurement: Create and issue POs using QuickBooks Enterprise Desktop, obtain vendor quotes, prepare price comparisons, source new suppliers, track orders/shipments, and maintain accurate records.
• Customer & Project Support: Track project updates in TeamWorks, obtain freight approvals, provide shipping updates to clients, coordinate site visits, and process e-commerce orders.
• Internal Coordination: Collaborate across sales, engineering, accounting, production, and project management teams.
• Administrative Support: Book travel arrangements (flights, hotels, rental cars) and organize electronic file directories.

Candidate Requirements

• Technical Skills: Proficiency in QuickBooks Enterprise Desktop, Microsoft Office (Excel, Outlook, Word, Teams), and standard CRM/ERP platforms.
• Industry Background: Previous experience in purchasing, procurement, construction, manufacturing, or industrial supply for U.S.-based companies.
• Communication: Fluent written and spoken English.
• Technical Setup: Dedicated home workspace with reliable internet, power backup, and a functional camera/microphone for virtual meetings.
• Operational Attributes: High attention to detail, strong time-management skills, and the ability to interpret freight terms, supplier quotes, and lead times.