Purchasing & Administrative Coordinator

Outsourced Quality Assured Services Inc.; Manila; On-site; PHP 360,000 - 480,000; Full time

Job summary

Outsourced Quality Assured Services Inc. is seeking an experienced Purchasing & Administrative Coordinator to support purchasing, vendor communication, customer coordination and project updates.

This role collaborates with sales, project management, engineering, accounting and production to ensure accurate purchasing information and timely logistics. You will create purchase orders in QuickBooks Enterprise, obtain vendor quotations, prepare quote comparisons, maintain records, source new

Qualifications

• Minimum 3 years of purchasing experience.
• Proficient with QuickBooks Enterprise Desktop Edition.
• Proficient with Microsoft Office, Outlook, Excel, and Word.
• Strong organizational and time-management skills.
• Excellent verbal and written communication in English.
• Experience supporting U.S.-based companies.
• Purchasing, procurement, construction, manufacturing, or industrial-supply experience.
• Ability to interpret supplier quotations, freight terms, lead times, and purchase orders.

Responsibilities

• Create purchase orders in QuickBooks Enterprise Desktop Edition in accordance with company procedures.
• Obtain vendor quotations, issue purchase orders, collect required documentation, and follow up on shipments.
• Prepare accurate quote comparisons for management approval.
• Update purchasing-related spreadsheets and maintain purchasing records.
• Source new vendors as needed.
• Save purchasing documentation in the appropriate project folders on the company server.
• Communicate with clients to obtain freight approvals, provide product shipping updates, and coordinate site visits.
• Coordinate internally with sales, project managers, engineering, accounting, and production.
• Update project coordination software (TeamWorks) with current project information.
• Make travel arrangements, including flights, hotels, and rental vehicles.

Skills

Purchasing

Vendor communication

Administrative coordination

Teamwork

Attention to detail

English proficiency

QuickBooks

MS Office

Project coordination

Tools

QuickBooks

MS Office

Job description

Outsourced Quality Assured Services Inc.

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world’s leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

About the role

We are seeking an experienced Purchasing & Administrative Coordinator to support purchasing, vendor communication, customer coordination, project updates, logistics follow-up, and general administrative activities. This role works closely with sales, project management, engineering, accounting, and production, requiring accurate follow-through on purchasing and project information.

Key responsibilities

Create purchase orders in QuickBooks Enterprise Desktop Edition in accordance with company procedures

Obtain vendor quotations, issue purchase orders, collect required documentation, and follow up on shipments

Prepare accurate quote comparisons for management approval

Update purchasing-related spreadsheets and maintain purchasing records

Source new vendors as needed

Save purchasing documentation in the appropriate project folders on the company server

Communicate with clients to obtain freight approvals, provide product shipping updates, and coordinate site visits

Coordinate internally with sales, project managers, engineering, accounting, and production

Update project coordination software (TeamWorks) with current project information

Make travel arrangements, including flights, hotels, and rental vehicles

About you

Minimum 3 years of purchasing experience

Proficient with QuickBooks Enterprise Desktop Edition

Proficient with Microsoft Office, particularly Outlook, Excel, and Word

Strong organizational, time-management, attention to detail, and accuracy skills

Strong teamwork and collaboration abilities

Excellent verbal and written communication skills

Fluent spoken and written English

Previous experience supporting U.S.-based companies

Purchasing, procurement, construction, manufacturing, or industrial-supply experience

Ability to interpret supplier quotations, freight terms, lead times, and purchase orders

About us

Outsourced.ph is a leading ISO certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world’s leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1000 talented professionals.

Requirements

Please refer to job description.

Negotiation Supply Chain Management Procurement Cost Analysis Supplier Relationship Management Inventory Management Market Research Contract Management Data Analysis