Proactive Operations VA for Building & Painting Services

SOVA; Philippines; Remote; PHP 605,000 - 692,000; Part time

Job summary

SOVA is hiring a Virtual Assistant (Operations & Admin) to support a growing building inspections and painting services business in Australia. Based in the Philippines, you will manage inboxes, quotes, bookings, and property access with agents and tenants, while keeping job trackers up to date in Google Workspace.

The ideal candidate writes clean English, has experience in trades or property services, stays organized under pressure, and proactively closes scheduling gaps.

Qualifications

• Writes clean, professional English and can match a brand voice.
• Experience in trade, property, or services businesses (quotes, access, settlements).
• Highly organized, accurate under pressure, and persistent in getting third-party updates.
• Proactive and able to spot scheduling gaps before they arise.
• Comfortable with Google Workspace and open to learning ServiceM8, Tradify, Xero, and AI tools.

Responsibilities

• Manage inboxes and quote requests, preparing and following up on quotes.
• Coordinate bookings and multi-party scheduling for properties.
• Arrange property access with agents and tenants, send confirmations and reminders.
• Maintain job trackers in Google Workspace.

Skills

Professional English

Trade experience

Property services

Organized

Proactive

Google Workspace

Scheduling

Communication

Tools

ServiceM8

Tradify

Xero

AI tools

Job description

SOVA is hiring a Virtual Assistant (Operations & Admin) to support a growing building inspections and painting services business in Australia. Based in the Philippines, you will manage inboxes, quotes, bookings, and property access with agents and tenants, while keeping job trackers up to date in Google Workspace.

The ideal candidate writes clean English, has experience in trades or property services, stays organized under pressure, and proactively closes scheduling gaps.