Virtual Assistant (Operations & Admin)

SOVA; Philippines; Remote; PHP 605,000 - 692,000; Part time

Job summary

SOVA is hiring a Virtual Assistant (Operations & Admin) to support a growing building inspections and painting services business in Australia. Based in the Philippines, you will manage inboxes, quotes, bookings, and property access with agents and tenants, while keeping job trackers up to date in Google Workspace.

The ideal candidate writes clean English, has experience in trades or property services, stays organized under pressure, and proactively closes scheduling gaps.

Qualifications

• Writes clean, professional English and can match a brand voice.
• Experience in trade, property, or services businesses (quotes, access, settlements).
• Highly organized, accurate under pressure, and persistent in getting third-party updates.
• Proactive and able to spot scheduling gaps before they arise.
• Comfortable with Google Workspace and open to learning ServiceM8, Tradify, Xero, and AI tools.

Responsibilities

• Manage inboxes and quote requests, preparing and following up on quotes.
• Coordinate bookings and multi-party scheduling for properties.
• Arrange property access with agents and tenants, send confirmations and reminders.
• Maintain job trackers in Google Workspace.

Skills

Professional English

Trade experience

Property services

Organized

Proactive

Google Workspace

Scheduling

Communication

Tools

ServiceM8

Tradify

Xero

AI tools

Job description

HIRING: Virtual Assistant (Operations & Admin) - Building Inspections & Painting Services

Do you have a background in trades, property, or professional services and love keeping operations running like clockwork? We’re looking for an Operations & Admin VA to support a growing building inspection and painting services business in Australia!

What you’ll be doing:

Managing inboxes and quote requests, preparing and following up on quotes, coordinating bookings and multi-party scheduling, arranging property access with agents and tenants, sending client confirmations and reminders, and maintaining job trackers in Google Workspace.

We’re looking for someone who:

• Writes clean, professional English and can match a brand’s voice
• Has prior experience in trade, property, or services businesses (quotes, site access, settlement timelines are a big plus)
• Is highly organized, accurate under pressure, and persistent when chasing third-party updates
• Is proactive, spots scheduling gaps before they become problems
• Is confident in Google Workspace (Shared Inboxes, Calendar, Drive, Sheets, Forms) and open to learning ServiceM8, Tradify, Xero, and AI tools
• Nice to have: experience in building inspection or painting trades, or operations/professional services background.

Schedule: Monday-Friday, 8:00 AM-1:00 PM AEST

Rate: USD 7.00 per hour

We look for VAs with strong personalities, confidence, and a proactive mindset because our clients are purpose-led businesses who need real partners, not just task-doers. If that’s you, we’d love to hear from you!