Virtual Admin Assistant

SOVA; Philippines; Remote; PHP 302,000 - 423,000; Part time

Job summary

CORE-VA is seeking a Virtual Admin Assistant for remote, part-time work (10 hours/week) during a day shift in a construction-focused environment. You will handle inbox management, quotes, and document coordination while supporting billing, invoicing, and client communications.

The role emphasizes organised administration, strong English communication, and familiarity with Tradify, CRM, and basic automation.

Qualifications

• Administration experience with strong organisation and attention to detail.
• Good English communication, professional client service, confident follow-ups.
• Experience with Tradify, CRM, scheduling, invoicing, bookkeeping and basic automation.
• Reliable internet and own computer; able to work independently. Construction/trades experience is a plus.

Responsibilities

• Admin & Email: manage inboxes, enquiries, quotes, and job documents.
• Job Coordination: update Tradify, schedule jobs, and follow up with clients and suppliers.
• Invoicing & Bookkeeping: send invoices, follow up payments, and maintain financial records.
• Systems & Processes: maintain CRM records, improve workflows, and document SOPs.

Skills

Administration

Communication

Technical Skills

Work Setup

Tools

Tradify

CRM

Scheduling

Invoicing

Bookkeeping

Automation

Job description

• Company

  CORE-VA

• Position

  Virtual Admin Assistant (Remote – Part Time – 10hrs/week – Day Shift for Construction Company)

• Key Responsibilities

  • Admin & Email: Manage inboxes, enquiries, quotes, and job documents

  • Job Coordination: Update Tradify, schedule jobs, and follow up with clients and suppliers

  • Invoicing & Bookkeeping: Send invoices, follow up payments, and maintain financial records

  • Systems & Processes: Maintain CRM records, improve workflows, and document SOPs

• Requirements

  • Administration: VA or admin experience, strong organisation, and attention to detail.

  • Communication: Good English skills, professional client service, and confident follow-ups.

  • Technical Skills: Tradify, CRM, scheduling, invoicing, bookkeeping, and basic automation experience.

  • Work Setup: Reliable internet and own computer; able to work independently. Construction or trade industry experience is an advantage.

• Working Arrangement

  • Hours: 10 hours per week initially, with room to scale up as needed.

  • Location: Remote.

  • Schedule: To be agreed with the client.

  • Growth: Opportunity to increase hours as business needs evolve.

• Rate

  $6 AUD/hr

• Note

  We only accept FILIPINO applicants.