AU Operations Virtual Assistant — Admin & Client Support

Ramos Garcia and Associates Pty Ltd; Quezon City; On-site; PHP 357,000 - 580,000; Full time

Benefits offered by this job

Free breakfast every Monday

Free lunch every Friday

13th-month pay

Government benefits

Leave credits

Growth-focused environment

Job summary

Fig Advisory in the Philippines seeks a highly organized Virtual Assistant to provide administrative and operational support to Australian clients. You will manage calendars, emails, data entry, and document preparation, acting as an extension of the clients' business.

The role emphasizes independent work, proactive communication, and a commitment to keeping daily operations organized, efficient, and on track, while collaborating with teams across time zones.

Qualifications

• Experience as a Virtual Assistant or similar role.
• Experience supporting Australian clients is highly regarded.
• Proficient in Microsoft Office and Google Workspace.
• Experience with project management or workflow platforms is an advantage.
• Experience with SimPRO is an advantage but not required.
• Strong written and verbal English communication skills.
• Excellent organisational skills and attention to detail.
• Ability to prioritise and manage multiple tasks.
• Strong problem-solving and time management skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide day-to-day administrative and operational support to Australian clients.
• Manage calendars, appointments, emails, and correspondence.
• Perform data entry and maintain accurate records.
• Prepare documents, reports, spreadsheets, and presentations.
• Organise digital files and documentation.
• Track tasks, deadlines, and follow-ups.
• Communicate professionally with clients, suppliers, and internal teams.
• Respond to enquiries via email, phone, or other communication platforms.
• Coordinate meetings and appointments when required.
• Provide regular updates on assigned tasks and outstanding items.
• Build strong and professional working relationships with clients.
• Conduct online research and compile relevant information.
• Assist with project and workflow coordination.
• Update systems, databases, and task management platforms.
• Support reporting and other operational requirements.
• Identify opportunities to improve processes and efficiency.
• Assist with other administrative tasks as required.

Skills

Virtual Assistant experience

Australian client support

Microsoft Office

Google Workspace

Project management tools

SimPRO

English communication

Organisational skills

Time management

Independent work

Tools

Microsoft Office

Google Workspace

SimPRO

Project management platforms

Job description

Fig Advisory in the Philippines seeks a highly organized Virtual Assistant to provide administrative and operational support to Australian clients. You will manage calendars, emails, data entry, and document preparation, acting as an extension of the clients' business.

The role emphasizes independent work, proactive communication, and a commitment to keeping daily operations organized, efficient, and on track, while collaborating with teams across time zones.