Proactive Office Assistant & Admin Support

School Of Virtual Assistance (SOVA); Hinoba-an; Hybrid; PHP 167,000 - 279,000; Full time

Job summary

School Of Virtual Assistance (SOVA) is seeking an Office Assistant to provide administrative support, organize files, manage communications, and help keep daily operations running smoothly.

The ideal candidate is organized, detail-oriented, professional, and able to work with remote or office-based teams. Strong Google Workspace or Microsoft Office skills and data entry accuracy are essential.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong ability to prioritize and manage multiple tasks.
• Strong problem-solving and follow-up abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Comfortable using email, calendars, spreadsheets, databases, and digital communication tools.
• Strong data entry and documentation skills.
• Ability to communicate professionally with internal teams and external contacts.
• Ability to work independently and take initiative.
• Strong adaptability and ability to learn new tools and processes quickly.
• Professional, reliable, and organized approach.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Verbal communication

Written communication

Organization

Time management

Prioritization

Problem solving

Google Workspace

Microsoft Office

Email management

Data entry

Documentation

Independent work

Initiative

Adaptability

Job description

School Of Virtual Assistance (SOVA) is seeking an Office Assistant to provide administrative support, organize files, manage communications, and help keep daily operations running smoothly.

The ideal candidate is organized, detail-oriented, professional, and able to work with remote or office-based teams. Strong Google Workspace or Microsoft Office skills and data entry accuracy are essential.