Proactive Executive & Personal Assistant

ConnectOS; Mandaluyong; Remote; PHP 279,000 - 446,000; Full time

Job summary

ConnectOS is seeking a proactive Personal/Executive Assistant to support two executives in Manila. The role blends executive, administrative, personal, and ad hoc business duties, requiring discretion, strong English communication, and exceptional organizational skills.

You will manage meetings, travel, documents, emails, and confidential files, coordinating with internal teams and external partners while maintaining high standards of professionalism and confidentiality.

Qualifications

• Previous experience as Personal Assistant, Executive Assistant, Senior Administrator, Office Manager, or similar role.
• Excellent verbal and written English communication skills.
• Strong organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Highly proactive with the ability to anticipate requirements.
• Ability to manage multiple priorities and work under pressure.
• High level of professionalism, discretion, and confidentiality.
• Strong follow-through and accountability.
• Comfortable dealing with senior executives, clients, suppliers, contractors, and other stakeholders.
• Proficient in Microsoft Office / Google Workspace and comfortable learning new systems and technology.

Responsibilities

• Coordinate meetings, calls, travel arrangements, and other business or personal activities.
• Prepare and organize documents, presentations, reports, correspondence, and other materials.
• Manage emails and communications, ensuring important matters are prioritized and followed up.
• Maintain accurate records, files, schedules, and confidential information.
• Coordinate with internal teams, suppliers, contractors, business partners, and other external stakeholders.
• Monitor deadlines and ensure tasks and commitments are completed on time.
• Assist with personal appointments, reservations, travel arrangements, and other ad hoc requirements.
• Coordinate personal errands and lifestyle-related arrangements when required.
• Organize events, dinners, bookings, and other personal or social commitments.
• Handle sensitive and confidential personal information with complete discretion.
• Provide administrative support across the executive's two businesses as required.
• Assist with property-related administrative matters, including coordinating with agents, contractors, suppliers, and service providers.
• Conduct research and gather information to support business and personal decision-making.
• Follow up with stakeholders and ensure outstanding actions are completed.
• Assist with special projects and ad hoc business initiatives.
• Help streamline administrative processes and identify opportunities to improve efficiency.
• Take ownership of ad hoc tasks and projects from initial request through to completion.
• Proactively identify issues before they become problems and recommend practical solutions.
• Handle unexpected changes and urgent requests calmly and efficiently.Act as a reliable gatekeeper and trusted point of contact when appropriate.
• Anticipate the executive's needs and stay one step ahead.

Skills

Time management

Organisational skills

English communication

Discretion & confidentiality

Stakeholder management

Tools

Microsoft Office / Google Workspace

Job description

ConnectOS is seeking a proactive Personal/Executive Assistant to support two executives in Manila. The role blends executive, administrative, personal, and ad hoc business duties, requiring discretion, strong English communication, and exceptional organizational skills.

You will manage meetings, travel, documents, emails, and confidential files, coordinating with internal teams and external partners while maintaining high standards of professionalism and confidentiality.